Medical Secretary

3 days ago

Sheffield, United Kingdom Sheffield Children’s NHS Foundation Trust Full time

Main responsibilities To ensure post addressed to the consultant / clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust policies and standard operating procedures.

This will require analysis of queries/issues, making judgements about how to deal with them and escalating as appropriate. Arrange investigations and follow up work and ensure that all results are presented to medical staff and subsequently filed into the patients medical record. Accurately record all paper/computerised patient records, updating and amending information in a timely manner and within standard operating procedures. Undertake routine or ad hoc data validation as required.

Undertake typing of medical correspondence using copy, audio tapes and relevant IT systems to a high and accurate standard. This may include clinic letters, medico-legal reports and other administrative work. Process and action any direct instructions including checking appointments/review lists/investigations/diagnostic tests/interpreters have been booked as required. Keep appropriate statistical records/information as and when required for the clinical team for audit purposes.

Provision of statistical returns required at regular intervals. This will involve entering statistical data onto databases. To be responsible for ensuring copies of correspondence are stored in the patients record in accordance with standard operating procedures. To attend meetings and committees to provide secretarial support by taking meetings and arranging meetings as and when required.

This could include support to Consultants with research articles, preparation of teaching materials, etc. To be responsible for the preparation of discharge summaries in a timely manner in accordance with the locally agreed standards. Information and PAS Book reviews on to RMTL or TAU in a timely manner ensuring interpreters have been booked as required. Understand the 18- week RTT process and knowledge of the Trusts Patient access policy and adhere to these guidelines.

Accurately informing patients / clinicians of outcomes and information to influence the effective service delivery for all patients. General To carry out general administration duties and provide clerical assistance as required. To support the induction and training of new staff within the secretarial service. To allocate work to support/relief staff.

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