Office Co-ordinator

2 weeks ago

Huntingdon, United Kingdom Education Personnel Management Ltd Full time

**About the Role**

We are seeking a proactive and well-organised Office Co-Ordinator to join our team. This varied role provides essential support to ensure the smooth and efficient running of our offices and meeting spaces, while also assisting with day-to-day financial administration.

You will take responsibility for maintaining a safe, clean, and well-presented working environment, coordinating maintenance issues, and ensuring all rooms and equipment meet organisational standards. The role also involves supporting finance processes such as invoicing, purchase orders, and budget tracking.

**Key Responsibilities**

- Support basic finance administration, including raising and processing purchase orders, checking and coding invoices, maintaining finance records, and assisting with monthly expenditure reports.
- Carry out regular and systematic checks of offices and meeting rooms, ensuring all areas are clean, tidy, and set up to the required standard.
- Ensure all equipment, furniture, and fixtures are kept clean, well maintained, and in safe working order.
- Report and log all maintenance faults promptly to the Facilities Manager, following the correct reporting procedures.
- Lead on fire drills and act as the designated point of contact for first aid and health & safety requirements.
- Manage stock levels of office supplies and equipment, placing orders as needed.
- Liaise with contractors, suppliers, and internal teams to ensure smooth day-to-day operations.

**About You**

You will be an organised and motivated individual with a keen eye for detail and a proactive approach to problem-solving. You’ll enjoy working in a hands-on, varied role where no two days are the same.

**Essential skills and experience**:

- Previous experience in a finance, administrative, or office support role.
- Strong organisational and communication skills.
- Basic understanding of finance processes such as invoicing, purchase orders, and budget tracking.
- Good IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to prioritise workloads and work effectively both independently and as part of a team.

**What We Offer**

We offer a comprehensive benefits package designed to support your wellbeing, career development, and work-life balance:

- 26 days of annual leave rising to 33 days with service, plus 8 public holidays.
- A generous pension scheme.
- BUPA Cash Payment Plan.
- Flexible working arrangements.
- Cycle to Work scheme.
- Regular company events.
- Continuous professional development opportunities.
- A collaborative, inclusive, and progressive workplace culture.

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