Transport Admin Assistant

2 weeks ago

Redhill, United Kingdom Courtesy Cars Redhill Ltd Full time

Job Title: Transport Admin Assistant (Part-Time)

Job Summary:
Key Responsibilities:
Schedule appointments and maintain calendars for drivers and staff

Create and maintain filing systems for transport documentation, student information, and other paperwork

Assist with the preparation of transport documents, such as route schedules, student manifests, and incident reports

Monitor transport schedules and coordinate with drivers to ensure on-time arrival and departure

Communicate with school administrators and parents to address concerns or issues related to transport services

Prepare reports and analyse data related to transport operations and student attendance

Manage inventory of supplies and equipment, including first aid kits, emergency kits, seating equipment

Assist with bookkeeping tasks such as collating timesheets, subcontractor invoices, cross referencing against work carried out

Administration of DBS renewals/ DVLA checks/ Contractor Badge renewals

Perform other administrative duties as assigned

**Experience**:
Understanding of the transport industry.

1-2 years of experience in an administrative or clerical role in a school or transportation setting preferred

Familiarity with transport documentation, student manifests, and incident reports

Excellent organisational skills and attention to detail

Strong written and verbal communication skills

Ability to work independently and prioritise tasks effectively.

Knowledge of basic bookkeeping principles would be advantageous

Working Conditions:
This position is typically performed in an office setting during normal business hours. However, some flexibility in scheduling may be required to accommodate transport schedules or meetings with school administrators.

Typical work patterns would be 9.30am to 2.30pm Mon to Friday during Term Times (25 hours per week). During non-term times the role would be flexible and you would be called upon as required - minimum 0 hours per week, up to 15 hours per week during school holidays, exception to this is Summer holidays where the last 2-3 weeks are peak organisation periods and you would be required to work 5 - 25 hours per week. Some flexibility is possible to Work from Home, however due to the nature of some administrative tasks - you would be required to work in the office setting.

This role would be ideal for parents that are looking for a job between their school runs.

Physical Requirements:
This job may require prolonged periods of sitting and working on a computer, as well as occasional lifting of up to 10 kg items. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

A DBS check will be required for this position and we will arrange/fund this.

If you are a detail-oriented, organized individual with experience in a school or transportation setting, we encourage you to apply.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £10.50 per hour

**Benefits**:

- Company pension
- Referral programme

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person

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