Project Manager

5 days ago

Derby, United Kingdom Xuper Limited Full time

Project Manager (Modern Workplace / Audio Visual)

**About Xuper**

We have established our principles and culture over the last 38+ years (Xuper). Our principles have enabled us to develop a team who work efficiently, are ambitious, motivated, and friendly, creating a positive culture and environment within and outsideof the office. We always ensure working with or for Xuper is a positive experience for our staff, partners, and clients.

Working across the world means we have experienced many different cultures and organisations from small local businesses to multinational corporations. We pride ourselves on always respecting each other within the office and our partners and clients.

At Xuper we provide an extensive range of products, services and solutions selling global support, hardware, software, audio visual/video conferencing hardware solutions including video conferencing systems and associated professional services.

**About the Role & Responsibilities**:

- Coordinate project activities including change management, ensuring timely and on-budget completion of project deliverables meeting client scope and quality requirements, all according to established Project Management principles and procedures
- Manage project scheduling and staffing for internal and external contractors
- Review and acquire a thorough knowledge of documents for each assigned project, including but not limited to project scopes of work, subcontractor scopes of work, schematics, and schedules
- Create and manage comprehensive work breakdown structure and project schedule and coordinate/verify appropriate resource scheduling for all required project tasks
- Confident presenter for tender or pre-sales situations
- Facilitate internal project kick-off meetings that include key participants
- Facilitate external project kick-off meetings with all necessary external stakeholders as well as applicable internal resources
- Act as point of contact for all internal and external project communication and documentation for project by keeping accurate files and records of project status and activities
- Respond to communications from customers regarding problems or concerns in a timely, professional manner
- Knowledge of Manufacturers common to the UC and AV industries. Technical knowledge of AV industry favoured but not essential
- Provide weekly job progress reports to all internal and external stakeholders
- Acquire daily site progress reports from lead technicians and respond to needs identified
- Facilitate ordering of equipment and materials for projects after engineering approval
- Manage equipment distribution and shipping through planning and coordination
- Raise awareness to management regarding potential/unanticipated costs, claims or back charges
- Proactively manage the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with change order procedures
- Manage or facilitate the testing and certification of installed systems provide or schedule internal resources to demonstrate system operation to clients upon project completion
- Ensure all documentation is created and stored for future reference
- Engage with internal stakeholders and other business units as required
- Maintain and engage strong communications with customers
- Drive project results to satisfy customer requirements
- Ability to travel to various job sites when required
- Travel and out of town stays required in this position
- Strong communication skills - verbal and written

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