Reception Administrator

**About Us**

Entrepreneurial zeal and a drive to do things differently have spurred Greenergy to grow from a bedroom start-up to become the UK’s leading fuel supplier. Good customer service is central to our mission and we constantly strive to be a company that’s easyto deal with by streamlining procedures and eliminating bureaucracy. Choose to work for Greenergy and you’ll find that we are welcoming, logical and efficient. We endeavour to approach the status quo of an established industry with fresh eyes.

**Location**:Immingham

**Hours**:Full time

**Salary**:Competitive

**The Role**

Greenergy are seeking to appoint a Receptionist Office Administrator to work with the Office Manager and run the day-to-day activities of the Immingham reception and assist the Office manager as required. This role would suit someone enthusiastic about workingin the Reception Administration field; someone who is keen to learn and enter an office environment and provide good internal customer service.

**Responsibilities include, but are not limited to**:
All reception functions including: Ensuring a safe, tidy, professional and welcoming reception environment at all times. Greeting internal and external visitors.

Assist with induction and permit to work courses for contractors and visitors in conjunction with the site team, issuing access passes to visitors and maintaining the electronic door access system.

Provide general office and administrative services to the plant: photocopying, document scanning, data inputting, typing of correspondence.

Assist in procurement using Oracle Fusion system, Check stationery levels and re-order when necessary. Communicating with Engineers, Projects and Operations teams, to ensure ordered items have been received. Liaising with Purchase Ledger to ensure invoicesare processed correctly against the purchase orders.

Document Control - assist the Site Administrators with Sharepoint Document Management System ensuring all documentation is maintained to the ISO standard for Operational, Engineering, Business Services procedures and work instructions, updates, files andarchive.

Assist Training Co-Ordinator in the management of the training matrix, booking training and refresher course for colleagues.

Assist SHE Administrator with PPE Management, and booking Occupational Health appointments for new starters and reviews.

**Skills & Knowledge**

**Essential**:

- Ability to prioritise;
- Ability to multitask;
- Ability to work in a fast paced environment and cope with demands;
- A self-starter who is able to self-manage and motivate;
- Strong interpersonal and communication skills;
- Ability to work under pressure and meet deadlines with an enthusiastic approach
- Self-motivation, well presented, confident and cheerful

**Desirable**:

- Intermediate Knowledge of Excel and Word;
- Intermediate Microsoft Outlook;
- Flexible Attitude
- Customer facing experience would be preferable;
People are key to our continuing success; we work hard to reward, develop and retain staff. We offer a competitive salary, career progression opportunities, along with a comprehensive benefits package which includes;
- 25 days holiday per year, plus bank holidays
- Private Medical Insurance, Worldwide Travel Insurance, Life Insurance
- Company Pension
- Eye Care Vouchers, Flu Jabs, Ride to Work Scheme
- 24/7 Employee Assistance Programme.
- Greenergy are proud to be an equal opportunities employer and we are committed to equality of opportunity for all staff. We believe that diversity and inclusion among our colleagues is critical to our success as a global company. Employment at Greenergyis based solely on a person's merit and qualifications directly related to professional competence. We do not discriminate against any employee or applicant because of age, disability, sex, gender reassignment, sexual orientation, pregnancy, maternity, race,religion or belief, marriage and civil partnerships_