Excavations Administrator

Due to growth within the Excavations department, we are looking for an Administrator to assist with all aspects of the Excavations across the group. This role will be based in the Team Valley office and assist other depots.

**Purpose of the Role**:
To oversee and manage all support functions of the Excavations Department across the Jet Aire Group. To assist with the day to day running/planning of the department and to assist with the day to day support functions operations.

**Key Responsibilities**:
OPERATIONS
- Assist and direct the work force to ensure role fulfilment
- Assist in ensuring staff are trained, certified, prepared and equipped in advance of attending site to avoid “customer turnback’s” and site access is arranged through the client as required.
- Invoice and delivery note processing and dealing with invoice queries in a timely manner
- Liaising with clients and operatives
- Raising quotations and new jobs on the system
- Review survey notes and prepare quotations
- Quality control/checks

COMMERCIAL
- Cost and Value recording/measure
- Collate commercial information, generating commercial reports and valuations.
- Manage and administer ‘Big Change’ and ‘Focal Point’ systems
- Prepare and distribute sales invoices to customers for works completed.

ADMINISTRATION
- Timesheets, Drivers Hours and Defect Books
- Vehicle/fleet maintenance coordination including updating all registers
- Ordering materials and tools, and on hire and off hire of plant and equipment
- Replenish stock levels
- Scheme/Job file (electronic) administration
- Answering incoming phone calls

It is not possible for this document to totally encompass or define all tasks that may be required of the post holder. The outlined duties may therefore vary from time to time without materially changing either the character or level of responsibility.

**General Responsibilities**
- The Company is committed to achieving a high standard of Health and Safety in all its activities and the post holder will be expected to contribute to maintaining standards to ensure compliance with all appropriate legislation.
- To recognise the importance of fairness and equality in the workplace, to treat everyone with dignity and respect.

**Key Measurements**
- Departmental KPI’s

**Experience and Qualifications**
- Good attitude with desire to learn.

**Personal Skills**
- Excellent verbal and written communication skills.
- Polite and approachable at all times.
- Excellent telephone and negotiation skills.
- Must be detail conscious with a high regard for accuracy and well organised.
- Excellent administration skills are required.
- Has a ‘can do/will do’ attitude.
- Analysis of own performance and takes steps to improve this.
- Remains focused when faced with competing demands.
- Keeps people informed of progress on key tasks.
- Adapts their communication style to suit their customer / colleagues, responding to their feedback or queries.
- Accepts new ideas and change initiatives.

**Jet Aire Services Group Benefits Package**

As well as being a great place to work, we offer our employees a range of benefits including.
- The Hub - for JAS People
- Our employee engagement platform that also offers unbeatable money saving discounts.
- An Employee Assistance Programme (EAP).
- Our EAP is a free and confidential employee benefit designed to help deal with issues that could be affecting general wellbeing.
- JASafe Always
- We are committed to making Jet Aire Services Group a safe place to work.
- Cycle Scheme
- Eye Care
- Employee of the Month incentive.
- The winner receives £100.00 in gift vouchers.
- Refer-a-Friend incentive.
- We hope you enjoy working here so much, you recommend us to your friends and family, you can earn £250.00 for referring us.
- If you pride yourself in delivering a quality service, want to work for a financially stable business who offers an attractive overall benefits package, and your values align with ours, we look forward to hearing from you._