Compliance Coordinator

**Oakray has been providing buildings support to local authorities, social landlords, NHS trusts and private sector clients for over 40 years. Founded in 1979, we have a proven track record of delivering successful mechanical, electrical and security services and solutions to our commercial and domestic clients, with whom we have developed longstanding partnerships.**

**Job Summary**

To manage and monitor legal compliant inspections and preventative planned maintenance programmes for various contracts/disciplines. Call handling - tenants & clients. Manage administration / documentation in line with process and procedures, ensuing we are compliant and targets/KPIs are met.

**Main Responsibilities**
- Preparation/planning of annual PPM and statutory compliance program of works
- Processing certificates, all compliance records
- Management and monitoring of specialist contractors as per process and procedure
- Updating of the program works, preparation of performance and reports
- Management and administration of both company and client portals/systems. Ensuring all documents/certificates are uploaded and administrated in accordance with company process and procedure
- To arrange access appointments for PPM works as appropriate for both internal operatives and appointed specialist contracts
- RLO - resident liaison duties
- Call handling - tenants & clients
- Planning in domestic/commercial testing works
- Preparation and planning of all PPM and statutory compliance schedule of works.
- To carry out any other reasonable duties as required

To ensure we are compliant, targets and KPIs met
- Have the ability to prepare and design performance reports and charts (KPI’s)
- Have strong analytical skills and understanding of data, problem-solving of underlying issues
- Strong communication and interpersonal skills
- Excellent written and oral communication
- Be able to manage Health and Safety risks
- Have experience of client liaison and collaborative working
- Have a full UK Driving licence preferred due to location
- Have experience of working with schedule of rates and prime cost-plus quotations
- Be able to monitor and update budgets (Client spend)
- Have knowledge and awareness of SFG20, PPM and statutory compliance
- Have experience of working within London boroughs and Councils’ building services
- Have the ability to plan, prepare and manage programme of works
- Trustworthy & Discreet

**Essential Qualifications/Skills**
- Full UK Driving Licence
- Be able to produce estimates for schedules of rates of contracts if applicable
- Be contractually aware
- Experience with client portals
- Have experience with MS project, Excel and MS PowerPoint
- Have asbestos awareness training
- Manage & Deliver Compliance targets/KPIs

**Working For Us**

**We aim at all times to recruit the person who is most suited to the job. Recruitment will be solely on the basis of the applicant’s abilities and individual merit as measured against the criteria for the job. Qualifications, skills and experience will be assessed at the level that is relevant to the job.**

**We will ensure that our shortlisting, interviewing and selection procedures avoid discrimination in any way, including on grounds of age, disability, gender, marital status or civil partnership, race, nationality or ethnic origins, religion or belief or sexual orientation.**
- 21 days holiday increasing by 1 day every 2 years’ service up to a maximum of 25 days, plus statutory days
- Pension scheme - Auto enrolment
- Employee Assistance Programme
- Life insurance
- Employee Referral Scheme

Staff Discounts
- 37.5 hours a week Monday to Friday, between 8.30am - 5pm with a 1-hour unpaid lunch break
- We are an equal opportunities employer

**You will be part of a friendly and busy team.**

**You will receive excellent training and support in this role and there will be plenty of scope to improve and enhance your current abilities. In addition, as the company continues to grow there are plenty of opportunities for career progression and advancement. Oakray is a company that recognises individual talent, encourages professional development and rewards success.**

**If you believe that you have the talent, energy and spirit and are eager to learn, then we want to hear from you**

**Job Types**: Full-time, Permanent

Pay: £26,000.00 per year

Additional pay:

- Bonus scheme

**Benefits**:

- Company pension
- Employee discount
- Health & wellbeing programme
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person