Fleet Administrator

6 days ago

Colchester, United Kingdom Toyota Colchester Full time

We are an Equal Opportunity Employer. This is an exciting opportunity to join our team as a **Fleet Administrator**. Working hours are **Monday-Friday 8:30am-5:30pm** and salary will be up to £23,000 per annum. In your new role you will provide administrative support to the Fleet Department, ensuring efficient processing of new and used vehicle orders - From adding on CDK Drive to invoicing on delivery day. You will liaise with the Sales Manager and Toyota/Lexus GB to process vehicle orders in line with company policy. **Key Job Responsibilities**: - Completes all pre-delivery related administration ensuring vehicles are taxed, invoiced and paid before delivery - Checking with Toyota/Lexus GB regarding vehicle returns and showroom vehicles - Liaises with Toyota/Lexus GB providing accurate delivery dates and costs - Enters vehicle job sheet details onto After Sales department system to ensure records regarding pre-delivery work is accurate and up to date - Provides general support to the Sales Managers, keeping them informed of customer order status and any issues that may arise relating to department sales - Works with After Fleet team to ensure completion of service orders and accuracy of costs and work Provide Sales Managers with a weekly status report Updates the Centre database - Keeps stock records complete up to date for all cars as appropriate - Advises the centre on matters regarding stock so that they are always aware of the current stock status - Provides appropriate data input for the Centre financial reporting and customer database management purposes - Works as a full member of the Centre team - Works with colleagues and other teams across the Centre to seek out and deliver continuous improvements - Uses Toyota/Lexus systems to provide administrative support to the Sales Managers - Manages banking duties - Assists with accounts payments and queries - Liaises with group sites to ensure all stock and paperwork is in order **Key Success Criteria**: - Accuracy and timeliness of records and invoicing - Pro-active, organised and able to work on own initiative - Administration skills including multi-tasking - Team working with other departments across the Centre - Able to work under pressure and to deadlines - Good communication skills - Computer literate and able to learn new systems quickly **About us** We are the UK's leading Lexus and Toyota group, with dealerships in 8 counties across the South East and Midlands. We were founded in 2002, and our primary objective remains "100% complete customer satisfaction". **Privacy notice**: **Job Types**: Full-time, Permanent **Salary**: £22,000.00-£26,500.00 per year **Benefits**: - Company pension - Employee discount - Free parking - Life insurance - On-site parking - Referral programme - Sick pay Schedule: - Monday to Friday COVID-19 considerations: We are following Government guidance and advice from Public Health England and have implemented strict new processes within our dealerships in order to minimise risk of infection. Work Location: One location

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