Purchase Ledger Assistant

We are looking for **Purchase Ledger Assistant** to join our key account teams at Thermatic Technical FM.

As a member of the Thermatic Purchase Ledger team, you will support the Finance function in maintaining accurate purchase ledger records, ensuring that supplier invoices are processed and paid on time, and that all financial transactions are recorded efficiently and accurately.

You will play a key role in supporting the effective financial management of the business by supporting efficient working capital management, helping to maintain positive supplier relationships and assisting with month-end processes.

This role requires someone who is highly organised, with significant purchase ledger experience, and who is not afraid to embrace new challenges and contribute to process improvements within the finance function.

Thermatic Technical FM provide complete nationwide coverage, across the full spectrum of Hard FM services to large, commercial clients. Our team of mobile engineers are supported by the account teams at Head Office to provide both reactive breakdown and planned maintenance services to our clients.

**The Benefits**:

- 33 days holiday (inc bank holidays) + a day off on your Birthday
- Auto-enrolment Pension
- Extensive Healthcare & Wellbeing provisions including:

- Private Medical Insurance (no excess)
- Dental & Optical cash back scheme
- Employee Assistance Programme
- Access to virtual GP support
- Health discounts
- Access to annual health screening
- Enhanced Family Leave policies
- Free parking
- Company events
- Gym facilities onsite
- Referral bonus
- Employee of the Month awards
- Long Service Awards

**Hours & Location of Work**:
Main location - Our head office is based in Salford, Manchester. Opportunities to work remotely working are available, however the role requires some office presence is required.

Regular hours of work - Monday to Friday, 8am to 5pm - 40 hour working week. Opportunities to work flexibly are available.

**Required Knowledge, Skills, & Behaviours**:

- Significant hands-on experience in a purchase ledger/accounts payable role (5+ years preferred).
- Sound understanding of transactional accounting.
- Familiarity with high-volume invoice processing in a fast-paced finance team.
- Experience using finance/accounting systems (e.g., Accounts IQ, Sage, SAP, Oracle, Xero, or similar).
- Good understanding of supplier terms, payment cycles, and VAT compliance
- Excellent attention to detail with a methodical and organised approach.
- Strong numerical and data entry skills with a high level of accuracy.
- Proficient in Microsoft Excel (VLOOKUPs, SUMIF, basic pivot tables) and Outlook.
- Ability to manage competing priorities and meet tight deadlines.
- Good written and verbal communication skills.
- Calm under pressure and confident in resolving issues independently.

**Responsibilities include**:

- Accurately processing high volumes of supplier invoices, ensuring correct coding, matching, and authorisation.
- Reconciling supplier statements and proactively investigating and resolving discrepancies.
- Preparing payment runs and ensuring suppliers are paid in line with agreed terms.
- Monitoring and maintaining supplier accounts, ensuring ledgers are always accurate and up to date.
- Responding promptly and professionally to supplier and internal queries.
- Collaborating with colleagues in Finance and in operational teams to resolve invoicing issues.
- Assisting with month-end close processes.
- Supporting the wider finance team with ad-hoc tasks as required.
- Identifying opportunities for process improvements, including supporting improvements in our utilisation of invoice scanning technologies.

**Our People**

We’re a business built on people and it’s the people that make us different from other companies. If you believe your skills and experience can bring value to this role then we'd love to hear from you.

We’re a diverse group and encourage our people to be independent thinkers and collaborative doers to create a supportive culture full of passion.

We provide opportunities for growth and development across our organisation through apprenticeships, professional qualifications, management training, and on the job learning. As a business that is continually growing, we’re looking to attract the best talent in the industry to grow our workforce and join our combined efforts towards our goals.

Thermatic Group is an Equal Opportunities employer and takes is responsibilities relating to Equality, Diversity, & Inclusion seriously. For further information, you can request a copy of our Equality, Diversity & Inclusion Policy.

**Guaranteed Interview Commitment** - We have made a commitment to improve employment opportunities for ex-military personnel. Therefore, you will be guaranteed an interview if you meet both the criteria for the commitment and the essential job role criteria.