Inventory & Business Support Assistant - Theatres

Inventory & Business Support Assistant - Theatres

**Job Description**:
**Inventory & Business Support Assistant - Theatres**

**Cromwell Hospital, London SW5 0TU**

**Permanent**

**Up to £33,000 DPE + Fantastic benefits**

**Full time hours available - 37.5 hours a week (shifts are Monday to Friday 9-5pm) - There will be a physical element to this job**

**We make health happen.**

Working in our UK support functions you'll play a key part in helping our customer facing colleagues deliver exceptional standards of customer service and patient care. No matter your role, you'll have an opportunity to do work that matters. Making a difference to the lives of our customers each day.

**Role Overview**

This business support position is a key role in Theatres. Your responsibilities will include overseeing end-to-end P2P operations for Theatres, looking to make improvements to procedures and controls, no leakage of cost due to incorrect pricing and invoicing by suppliers.

**You'll help us make health happen by**:

- Oversee the requisition and purchase order process by reviewing all outstanding requisitions and purchase orders in the PeopleSoft system on a regular and timely basis
- Ensure the requestor is advised of any delay in the delivery of goods for outstanding purchase orders.
- Main area of cover will be in Theatres, working closely with the current Inventory & Specialist.
- Liaise with Bupa UK PeopleSoft team and Bupa UK Procurement team with regards to any system related issues (including transmission to Suppliers) and Supplier catalogue issues.
- To assist in the face to face training of PeopleSoft or seek help from Bupa Procurement Support team for providing that training support.
- Provide urgent cover where needed.
- Deal with Medical Device Alerts (MDAs) and organise the collection and return to the supplier of the affected items.
- Assist colleagues in Stores, Theatres and Angio with queries on Inventory module of PeopleSoft and escalate accordingly to Inventory Manager and Bupa UK PeopleSoft team.
- Have good Excel skills and be able to use them for preparing, manipulating and maintaining excel based system reports as required by the Inventory Manager.
- Liaise with the appropriate UK Procurement & Commercial teams for all inventory management requirements that cannot be sourced from existing supplier contracts to ensure that non contract expenditure is minimised
- Arrange for the return of goods which have been received faulty or damaged, or have been ordered in error, or, are duplicate delivery.
- Be responsible for the timely processing of approved Capital Expenditure Requests.
- To carry out the above duties and any other duties as reasonably requested by the Inventory Manager or/and Leadership team.

**Key Skills / Qualifications needed for this role**:

- Experience with Inventory in a hospital setting
- Experience with Inventory in a hospital Theatre setting
- Excellent organisational skills
- Good numeracy skills and the drive to work with attention to detail
- Good basic knowledge of Excel
- Excellent written and verbal communication skills
- IT literate - Microsoft office proficient

**Benefits**

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

- Equivalent to 25 days holiday per year, increasing through length of service, with option to buy or sell
- Bupa health insurance as a benefit in kind
- An enhanced pension plan and life insurance
- Annual performance-based bonus
- Support with travel costs via a season ticket loan or cycle2work
- Various other benefits and online discounts
- Free onsite massages as a recognition for your hard work
- Opportunity to participate in our annual awards ceremony

**Why Bupa?**

We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

As a Disability Confident employer, we offer a guaranteed interview for every disabled applicant who meets the minimum criteria for the job. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Time Type:
Full time
Job Area:
Administration
Locations:
Cromwell Hospital London

Health & wellbeing programme, Discounted or free food, Free flu jabs, Private dental insurance, Transport links, Referral programme, Financial planning services, Private medical insurance, Paid volunteer time, Gym membership, Additional leave, Cycle to work scheme, Employee mentoring programme, Company pension