Personal / Executive Assistant

5 days ago

Oxford, United Kingdom Video Commerce Group Ltd Full time

**Company description**

OOOOO provides a software which can be used via an app or SDK to enable clients to experience an all-video shopping experience to discover new products through honest, relatable review videos. Using the platform, creators - such as make-up artists, stylists and beauty influencers, NFT fanatics, Sport fans - can create, edit and share product reviews that are instantly shoppable.  The company was founded by Sam Jones (ex-Wish) and Eric Zhang (ex-TikTok and Musical.ly engineer) with a mission to make people become self-sufficient. 

The company is currently privately held with offices in the UK, Far East and U.S.  With an aggressive growth objective and the need to build a world-class operation, we are adding can Operations Executive who will be reporting directly to the CEO, who has experience working for C Level Executives in a fast-paced environment.

**Role Scope   **

We are seeking a highly organised & hands-on person, reporting to the CEO for all day-to-day activities and supporting the wider team when required.

Please be aware this is a remote role but travel to Oxford and Manchester you will be required. Your own transportation is essential.

If you are a team player who displays a positive, professional can-do attitude, then you are the person we are looking for

**Responsibilities  **

Your duties will be varied and include, but are not limited to:

- Diary management.
- Travel booking and hospitality.
- Coordinate and schedule internal and external meetings, to include business meetings and overseas.
- Drawing up meeting actions, taking meeting minutes and following up to ensure any raised actions are completed.
- Perform general administration and secretarial activities to support the CEO in delivering against business objectives.
- General office management tasks.
- Point of contact for all clients.
- Investor, team and general meeting preparations.
- Ability to maintain a confidential demeanour.
- Be able to liaise with all stakeholders within the business.
- Maintain insurance and legal documentation for the business and company vehicles.
- Process staff expenses.
- Manage company tools and subscriptions regularly.
- Liaise with the finance team for reconciliations and invoice management.
- Occasionally assisting with personal administrative tasks relating to the CEO and family.

**Competency Profile  **

The competencies listed below are key to success in this role:

- Hard-working with high level of initiative, being open-minded is key, we are looking for someone who is happy to get stuck into all aspects of a fast-paced business.
- Able to think quickly to resolve issues as they arise. Someone who is comfortable to chase down information and solve key queries quickly.  
- Remains calm under pressure  
- Able to manage and prioritise multiple tasks, with priorities changing very quickly.
- Capacity to adapt to a fast-pace international growing company.
- Capacity to deal with ambiguity and changes.
- Fast learner.
- Ability to be discreet and trustworthy.
- Excellent communication skills (verbal and written)
- Microsoft office experience, essential

**Seniority level**
- Experience with C-suite level desirable

**Employment type**
- Full-time

** Other**
- Full driving licence & vehicle required

**Salary**: £33,500.00-£40,000.00 per year

**Benefits**:

- Work from home

Schedule:

- 8 hour shift

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