Property Insurance and Accounts Payable

Where you’ll fit in & what our team goals are

To be responsible for all aspects of the property insurance administration via the central shared mailbox.

Input of daily payments via the payment systems platforms

To assist the Accounts Payable Administrator in the registration & processing of Accounts Payable invoices and Purchase Orders across the property portfolio managed by Threadneedle Portfolio Services.

To assist in obtaining supplier bank account details, the twice weekly selection for payment of Accounts Payable invoices by BACS transfer & cheque and to also provide cover for Construction Industry Scheme verification of sub-contractors and the monthly filing of all CIS tax returns to HMRC for the Threadneedle and Zurich Schemes.

**Responsibilities**

**How you'll spend your time....**
- To be responsible for the Insurance administration, to include Premium payments to Insurers and the billing of the insurance charges to tenants, administration of Property/Liability Insurance claims within the procedures set out and assisting with any queries received within the group Insurance Inbox.
- To add the statutory inspection reports and Insurer’s risk requirement/improvement reports to the Document Management System.
- Monthly reconciliation of general ledger codes DINSUR and RINSUR balances across all funds to ensure control of claims settlements and premiums paid and billed out. In addition to provide quarterly reconciliations for the above general ledger codes to the Client Accounting team for incorporation into the NAV valuation returns.
- To assist the Accounts Payable Administrator in the daily opening of REIOPS’ post, and distribution to team members as appropriate
- Assisting in obtaining bank details for new suppliers and to pass to the Supervisor for Horizon set-up. In addition, the electronic filing of the bank details onto Document Management System for future reference.
- To aid with the daily processing, scanning and indexing of purchase orders and purchase ledger invoices onto the Document Management System.
- Providing cover for the twice-weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer and by cheque.
- Following the payment runs, to despatch remittance advices to suppliers where applicable.
- To assist with preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks.
- Assistance with the re-input of all rejected Invoices onto the Horizon system and to ensure timely resolution
- To deal with the daily input of CHAPS payments & Internal transfers onto banking systems.
- To be jointly responsible for the administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by HMRC and Zurich Group Taxation. To be responsible for monthly CCISTX reconciliation.
- Provide cover for the Duplicated Invoice Report and Invoice rejections

**Required Qualifications**

**To be successful in this role you will have....**
- Experience in an administration role
- Accuracy of information and the ability to process documents in an efficient manner
- Confidence using MS Office Packages
- Motivation with sound time management and prioritisation skills
- Excellent verbal and written communication skills
- Multitasking capability
- Ability to work well in a team environment

**About Our Company**

You’ll find the promise we make to our clients is the same one we make to our employees:
**Your success is our priority.**

Here, you’ll find growth and career opportunities across all our businesses. We’re intentionally built to help you succeed. Our reach is expansive with a global team of 2,000 people working together. Our expertise is diverse with more than 450 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies and we have the capability to create bespoke solutions matched to clients’ specific requirements.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.