Licensing Administrator

Would you like to join a fast-growing (200+ staff), exceptionally brilliant global company?

Do you have strong administrative experience, exceptional attention to detail, and the ability to keep multiple tasks on track?

Do you want the chance to work with well-known brands such as Disney, Harry Potter, Warner Bros, Barbie, and more?

If so, we want you to join our Licensing team and become a part of our journey. This is a terrific opportunity for a highly organised individual to be part of a growing business and utilise their skills within an established, friendly, and fast-paced team.

**Who are Paladone?**

Paladone is a wholesale giftware company with offices and teams working globally. Our mission is to create winning, trend-led lifestyle products that put a smile on the faces of our customers worldwide.

Alongside our own branded products, we offer a comprehensive range of licensed giftware. We work with many exciting mainstream brands such as Disney, Harry Potter, Marvel, and DC Comics.

**The Opportunity**:
We are looking for a talented and detail-focused Licensing Administrator to join us on a fixed-term contract of 12-14 months (depending on start date) to cover maternity leave. You will support our Licensing Coordinators in managing product approvals, maintaining accurate systems, tracking progress against deadlines, and handling licensor sample requirements.

**Key Duties**:

- Assist Licensing Coordinators with product and packaging approvals throughout the development process.
- Order, check, photograph, and send licensor-requested and contractual samples.
- Work with the warehouse team to collect and transport samples between the warehouse and offices (involving manual handling of boxes and products).
- Accurately upload product details into customer portals and licensing software (Fabacus/Rightsline).
- Maintain line sheets for licensors.
- Collaborate with internal teams (Creative, Supply Chain, Sales, Marketing) to support approvals and related administration.
- Build and maintain strong working relationships with licensors and internal stakeholders.

**What We Need You to Bring**:

- Proven administration experience in a fast-paced environment.
- Strong communication skills
- Highly organised with exceptional attention to detail.
- Confident using Microsoft Office (Word, Excel - including formulas and lookups, Outlook).
- Ability to manage multiple priorities and work to deadlines.
- A proactive, flexible, and positive attitude.

**What We Offer in Return**

We believe our people are our greatest asset, so we make sure they're well looked after - both inside and outside of work. Here's just some of what you can expect when you join us:
**Holiday & Work-Life Balance**
- 25 days' holiday per year (plus Bank Holidays)
- Holiday Buy & Sell Scheme
- Flexible working hours (start and finish between 07:30-18:00)
- Hybrid working - 1-2 days a week from home
- Shorter working day on your birthday
- Christmas closure

**Financial Perks**
- 35% staff discount on products (wholesale price)
- Tech & Furniture purchase scheme (Currys & Ikea)
- Discounted legal services & free will writing
- Access to financial advisors
- Retail discounts
- Free onsite parking

**Social & Fun**
- Active social committee
- Annual Sports Day & HK Office Olympics
- Fully funded Christmas party & other company events
- £100 per person each year for team-organised social events

**Health & Wellbeing**
- Paid time off for medical/dental appointments
- Free eye tests & flu vaccinations
- Wellbeing days and free fruit
- Cycle to Work scheme
- Access to health and lifestyle advice via SharePoint
- Sports & Safety/Wellbeing committees

**Employee Support**
- Employee Assistance Programme (Telus Health)
- NHS Top-Up scheme (WPA) - claim back dental, optical, therapies & more
- Access to mental health coaching and occupational health support
- Financial, pension and legal advice services
- Mental Health First Aiders
- Wellness Action Plans / Menopause Action Plans

**Recognition & Rewards**
- Annual pay review
- Company and performance bonuses
- Employee Benefit Trust
- Long Service Awards
- Kudos portal for peer-to-peer recognition
- Refer-a-friend scheme

**Learning & Development**
- Tailored training and development plans
- Opportunities to gain qualifications
- ILM leadership courses
- Litmos e-Learning platform
- LinkedIn Learning access

**What's Next?**: