Portfolio Advisor

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

**THIS OPPORTUNITY IS OPEN ONLY TO CURRENT IRC STAFF, APPLICATION WILL CLOSE ON 30TH OF JUNE**

**The Awards Management Unit (AMU)**

Established in January 2016, the Awards Management Unit (AMU) is a global department with the responsibility for identifying, securing, and managing all funding from statutory/government donors.

The AMU is a bridge between donors and country programs: providing expert technical advice to the country teams, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the award management cycle for all restricted funding from global government sources.

**The Purpose of the Role**

The Portfolio Advisor sits in AMU within the Frameworks & Global Awards Team. The team is responsible for the oversight, coordination and management of a portfolio of multi-country, multi-component awards. The role provides support on the overall implementation and management of the IRC’s Humanitarian Framework Agreement with Sida (the Swedish International Development Cooperation Agency), in addition to the wider portfolio as required. The purpose of this role is to:

- Support on overall management of the HFA together with the Senior Portfolio Manager; contribute to and support strategic engagement with the donor and support on growing the IRC’s Sida Humanitarian Framework Agreement funding.

**Scope and Authority**

The Portfolio Advisor has the authority to make decisions within the parameters of donor policy and procedures, referring any non-routine and complex matters to the Senior Portfolio Manager. Fixed 12 month contract.

**Key Working Relationships**
- Reports to the Senior Portfolio Manager
- Close working relationship with the Deputy Director, Frameworks and Global Awards, and other Frameworks & Global Awards Team members
- Coordinates with and supports across the AMU pillars - especially Regional Program and Award Support Teams, Contracts & Grants Advisor - Technical Excellence, Regional Directors of Award Management (DAMs), Heads of Business Development (HBDs), Program Development Advisors (PDAs) and the Compliance and Policy team
- Works closely with Finance UK and other staff as necessary

**KEY ACCOUNTABILITIES**:
**_ Awards Management and Compliance_**
- Act as an internal focal point for any issues related to the implementation and management of the Sida Humanitarian Framework Agreement under the guidance / supervision of the Senior Portfolio Manager.
- Represent IRC externally, handling and cultivating professional relationship with Sida HFA focal point and relevant staff from the Humanitarian Unit by serving as one of two IRC focal points for Sida; facilitate meetings and engagement as needed; provide updates on implementation and grants management issues and supporting in preparing materials for briefing events and meetings.
- Support development of guidance materials for compliant and effective award management, provide orientation, training and support to colleagues on their use as necessary.
- Address queries in relation to implementation issues and standard compliance questions (e.g. visibility, budget variance, reporting deadlines, and procurement) in coordination with AMU Compliance and Policy team.
- Take part in regular meetings and calls with AMU and relevant colleagues to provide regular support and updates and collaborate closely on specific issues related to donor compliance, submissions and/or monitoring/award management.
- Review, provide substantive feedback, and submit correspondence and amendments to the donor in a timely manner, including narrative and financial reports; Cost Extension, No Cost Extension, budget realignments, project changes and critical updates, ensuring that all documents and information submitted are high quality and compliant.
- Co-lead together with the Senior Portfolio Manager on the submission of Sida framework narrative, financial and audit reports; produce templates, guidance and timeline; involving relevant internal and external (audit firms) stakeholders and ensure that donor requirements and qualit