Exams Officer

**Job Title**: Examinations Officer

**Location**:Across the Trust (based at Ivybridge Community College currently)

**Grade**: Dependent on experience (Grade E, SCP 16 - 22)

**Hours**:4 days a week, 40 weeks per year

**Reports to**:Data and Examinations Manager

**Responsible for**: Oversight and supervision of Invigilators

**Job Purpose**

The post holder will lead the administration of the examination service of Ivybridge Community College.

To be responsible for the efficient and effective running of the administration of all internal and external examinations within the school, including liaising with staff, students, invigilators and Examination Boards. Providing comprehensive administrative and clerical support across a variety of tasks and functions.

**Duties and Responsibilities**

1. Responsible for the overall smooth running of internal and external examinations, including undertaking all related administration and preparation.

2. Collect, prepare, and submit all student examination entries in an accurate and timely manner.

3. Communicate regularly with all stakeholders - including parents, invigilators and College staff.

4. Disseminate examination information to all relevant parties, including examination and invigilation timetables, guidelines and results.

5. Securely store and send completed examination papers to external Examination Boards.

6. Maintain accurate records in school information management systems and other software as appropriate. To maintain designated databases / files in accordance with Trust policies for data governance.

7. Liaise with Examination Boards to ensure the accurate administration of all examinations, including ensuring compliance with Examination Board rules, coursework requirements.

8. Oversee and supervise a team of invigilators, including training and ensuring up-to-date information is provided to them, such as timetables and guidance documents.

9. Responsible for the preparation of examinations, including room set-up, attendance registers, securely storing and checking papers, providing and checking seating plans and stationery.

10. Make arrangements for the specific needs of individuals (e.g. SEN), external entrants who are not school pupils and for school pupils to sit examinations elsewhere. Working alongside the SEND Team to achieve this.

11. Provide data, analysis, and summary reports on examination entries and results for use at management meetings and give proposals for service development as appropriate for the role.

12. Use a range of Microsoft Office and specialist software to create a variety of electronic documents and presentations. Ensuring these comply with College presentation guidelines.

13. Complete financial transactions in line with College policies.

14. Handle confidential and often sensitive information carefully and thoughtfully in-line with College policies and statutory requirements.

16. Preparing and contributing to Trust-wide development by sharing best practice and professional feedback.

17. To comply with and promote all Trust policies, including Safeguarding, Health and Safety, and Equality & Diversity.

**Job Type**: Part-time

**Salary**: £18,458.00-£20,965.00 per year

**Benefits**:

- Bereavement leave
- Cycle to work scheme
- Employee discount
- Free parking
- On-site gym
- On-site parking
- Referral programme
- Sabbatical
- Sick pay

Schedule:

- No weekends

Ability to commute/relocate:

- Ivybridge, PL21 0JA: reliably commute or plan to relocate before starting work (required)

Work Location: In person