Procurement Assistant

_We are recruiting for a procurement assistant based out of Cardiff or Wrexham._

**Job purpose**
As a public sector organisation the Development Bank of Wales takes procurement activity seriously ensuring compliance with relevant procurement regulation and best practice. The timely award of cost-effective contracts to qualified contractors, suppliers and service providers for the provision of goods and services to the Development Bank of Wales is considered highly important.

The Procurement Assistant will provide support to the Compliance Team in managing procurement and contract services management across the Development Bank of Wales. This will include:

- Administration of all procurement activity and procurement queries
- Further development of procurement Policy, Procedure and guidance
- Maintenance of a central contracts database
The role will present an opportunity to develop skills and experience across different levels of procurement including exposure to the OJEU process. It will also provide an opportunity to develop a working knowledge and valuable experience of the Development Bank, working within a busy compliance team which covers a broad range of quality and compliance activities across the organisation.

**Main duties and responsibilities**
- Responsibility for administration of procurement projects including managing deadlines and liaison with teams across the Development Bank of Wales
- Assist with building tenders on eProcurement systems
- Co-ordinate clarification questions from suppliers and co-ordinate responses from project teams
- Diary management for each procurement stage
- Assisting with advice, support and management of below threshold tenders
- Filing key documentation for procurement master files
- Assist with ensuring procurement checklists for each tender are completed
- Raise Purchase Orders for procurement of legal advice
- Provide high quality procurement advice and assistance across the business to ensure help and advice is available as and when required
- To support the development of existing procurement policy and procedure and practical guidance notes
- Assist with research into public sector procurement to ensure that Development Bank of Wales Policy and Procurement remains fit for purpose
- To support in the development and roll out of appropriate training material and guidance to improve knowledge and awareness of procurement activity across the Development Bank of Wales
- To support the development and maintenance of a central contracts register and sending reminders to project managers before contracts are due to expire
- To work with the Finance team to ensure a clear audit trail between purchase orders raised and procurement activity
- Implementation of a review programme to monitor operational compliance
- Any other task as may be defined by the Business Services Manager to meet the operational needs of the department
**Knowledge, skills, abilities and experience**
**Essential**
- Taking ownership of tasks and projects from initial stages through to completion
- Strong verbal and written communication skills
- Ability and desire to learn and develop quickly
- Drive and determination to complete work to a high standard
- Good organisational skills
- Plan and manage time effectively
- Attention to detail
- IT literate and able to use Microsoft Office Packages
- Strong analytical skills, able to work with data and use Excel
**Desirable**
- Awareness or working knowledge of public sector procurement
- Exposure to eProcurement systems
- Good presentation skills and an ability to deliver training material
- Ability to review and update policy and procedural documentation
- Offer briefings and advice following research
**Apply**

**Job Types**: Full-time, Permanent

**Salary**: From £22,800.00 per year

Additional pay:

- Performance bonus

**Benefits**:

- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Life insurance
- Sick pay
- Wellness programmes
- Work from home
Schedule:

- Monday to Friday
Reference ID: Procurement Assistant