Document Controller

**The Opportunity**

Store, manage and track documents using the Viewpoint or Conject EDMS in line with company processes, procedures & policies. Police all project data & information received or generated during the project lifecycle. Regularly communicate with your project team, regarding incoming & outgoing data. Aid delivery of project documentation required for completion and handover.

This role will be based out of our Stockton on Tees office with progression to be promoted to Regional Information Manager.

**What you will be doing**
- Administration of Document Control and Collaborative Software Environments.
- Setting up projects within the EDMS using pre-defined templates.
- Managing access rights and permission levels.
- Maintaining document trackers, schedules and drawing registers utilising the agreed EDMS of choice.
- Training and mentoring new users on the document management systems and best practice
- Daily spot checks of assigned projects to ensure project information is viable and usable.
- Enforcing / re-enforcing the use of the EDMS throughout the business to internal & external customers to aid
- project delivery.
- Extending and promoting the use of information management best practices at all times to suppliers, clients and
- sub-contractors, through training and demonstration.
- Developing the use of the EDMS to suit business changes.
- Support fellow staff members tasked with document control duties.
- Change control to ensure project information is managed in accordance with the business unit procedures.
- processes and procedures and Project Specific DC Protocols document.
- Attend Document Control related meetings, training, initiatives within the business.
- Maintain hard copy and physical data where required for retention/disposition.
- The role is 80% Document Control / 20% Administration. The company may require you to undertake duties other than those outlined in this job description and/or to undertake work in other departments/sites to meet customer demands.
- These duties will be communicated via your line manager only. Any changes to this job description will be discussed and agreed with you
- QA checking all incoming documentation across all regional projects.
- Setting up of projects, breaking inheritance and adding additional modules (IMS, Procurement, Contracts)
- Supporting Client Information Exchange by coordinating Consultant teams to ensure information is delivered in full and on time for CP submissions in supporting the project design manager.
- Calibration of drawings to facilitate in field snagging when projects are on site.
- Support project teams at operational phase with site presence.
- Training and support of all project users, including Client, Consultants and Subcontractors.
- First point of contact for all Asite related queries for all platform users across the Yorkshire and North East region.

**What we will need from you**
- Ability to travel to and work on-site in a construction environment. (Includes Multiple Sites)
- Knowledge of collaborative software, and ideally Conject (BIW) or Viewpoint (4Projects)
- A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment. Must be able to demonstrate working on own initiative, with effective time management.
- Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level
- Ability to adapt quickly to changes in process and communicate to internal customer base.
- Numeracy and literacy skills
- Good interpersonal skills, at all levels of the organisation
- Intermediate knowledge of Adobe Acrobat Pro (or other PDF software)
- Flexible working hours to accommodate business needs and requirements
- Basic knowledge of SharePoint, Asite, Microsoft Visio,
- Basic knowledge of Quality Assurance Systems
- Basic knowledge of B.I.M. (Building Information Modelling)

**What we can offer you**
- Competitive salary
- Car allowance
- 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
- Private medical insurance for yourself (with the option to buy family cover)
- Life Assurance
- Defined contribution pension scheme matched up to 8%
- 2 days volunteering opportunities
- Flexible and Agile working (dependent on your role)
- Employee Assistance Programme
- Professional membership fees
- Flexible Benefits scheme which includes the opportunity to purchase benefits such as:

- Critical illness insurance (with option to purchase for your partner)
- Dental Insurance
- Travel insurance
- Cycle to work scheme
- Retail vouchers/payroll giving/activity pass for top leisure attractions

**Who we are**

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.

**Please note we do not have a sponsorship licence.