Centre of Excellence Specialist

The CoE Specialist administers the organisations knowledge base, monitoring its use and ensuring best practices are shared and utilised within the Procurement function and across the business. Scope of role Primary scope of this role would be:

- Support the Senior CoE Lead in developing the Contract Lifecycle Management best practice framework, gathering internal and external data, performing analyses and collating insights to inform the framework
- Document and communicate the best practice framework and its associated processes, procedures, tools, and templates, and communicate these effectively with the business
- Support with day to day management and administrative activities required to support development and implementation of the Contract Lifecycle Management best practice framework
- Support the implementation of an effective training programme to drive user adoption of the Contract Lifecycle Management framework; gather feedback from users and collate useful insights that will contribute to the continuous improvement of the programme
- Collate appropriate data and work with Senior CoE Lead to identify ineffective Contract Lifecycle Management activities or skills gaps
- Maintain and administer the Contract Lifecycle Management community of practice, monitoring its use and gathering feedback from users
- Evaluate contract management frameworks against Supplier and Contract Management strategy and governance framework, ensuring alignment and identifying areas for improvement
- Continually monitor industry best practices and shifts in the market for developments that may affect the Contract Lifecycle Management approach; collate findings, analyse, and share with Senior CoE Lead to drive improvement in the framework and the organisationsbest practices
- Monitor framework adherence, gathering insights on its use and reporting continued non-compliance to the Senior CoE Lead Major accountabilities of role Approx. % of time spent in role
- Gather data and insights to support the development of a best practice Contract Lifecycle Management framework 30%
- Document and communicate the contract Lifecycle Management framework and its processes, procedures, tools and templates to Procurement and the wider business 20%
- Support the implementation of the associated training programme and community of practice, monitoring use/adherence and gathering feedback to drive continuous improvement 20%
- Review framework against wider procurement strategies, industry best practices, and changes in market conditions, and suggest ongoing updates and improvements 20%
- Monitor framework adherence and compliance to its processes and procedures 10% Experience and Capability
**Requirements Knowledge/ experience**:

- Maths and English GCSE A* - C
- Undertaking procurement qualification desirable e.g. CIPS
- Microsoft Office suite including advanced MS Excel and PowerPoint
- Experience/strong knowledge of contract management
- Experience gathering and analysing complex data, and drawing useful insights
- Experience working within a complex environment, gathering and collating information from wide range of stakeholders
- Good knowledge of contract forms (NEC, I CHEM E, ICE) and experience of contract drafting
- Experience in working in a regulated environment (OJEU) preferred
- Strong understanding of contractual mechanisms and management frameworks Capability:

- Excellent communication skills - including verbal, written and presenting to a group
- Ability to develop and maintain effective relationships with internal stakeholders
- Ability to demonstrate a proactive/can do style of work
- Continuous improvement mindset
- Highly organised with the ability to multi-task
- Strong analytical, planning, and problem-solving skills
- Ability to gather and collate useful feedback, and identify improvement actions as an output