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Legal Operations Administrator

2 weeks ago

Reading, United Kingdom Reading Borough Council Full time

Job description

Are you an organised and proactive administrator looking to make a real impact in a dynamic legal environment? We’re looking for a Legal Operations Administrator to join our Legal Services team and play a key role in supporting the smooth running of our legal operations.

We seek the best talent from the widest pool of people as diversity and inclusion is the key to our success. Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with disabilities.

We are open to flexible working patterns and can provide a hybrid working environment which utilises the best of both worlds with a mix of office working in central Reading and homeworking according to the needs of the Service. Willingness to attend the Council Offices at least 3 days per week.

**About the role**:
As a Legal Operations Administrator, you’ll be at the heart of our legal service delivery—supporting everything from court bundle preparation and document sealing to recruitment coordination and records management. You’ll work closely with legal professionals, helping to ensure our services are efficient, compliant, and client-focused.

Reading Borough Council is seeking a proactive Legal Operations Administrator to join our Legal Services team. You’ll play a vital role in supporting efficient and effective service delivery, working closely with legal professionals and service managers.

**Key responsibilities for the role**:

- Prepare and organise court bundles, including digital sharing via SharePoint
- Process purchase order requests and manage records using DocuSign
- Conduct HM Land Registry searches and communicate results
- Support recruitment activities and HR processes
- Monitor shared inboxes and distribute legal advice requests
- Administer the court portal and maintain learning & development records
- Manage incoming/outgoing post, scan documents, and distribute to fee earners
- Take notes and prepare action logs at team meetings
- Conduct inductions for new starters and manage leavers
- Support advocacy events and training delivery
- Organise file reviews and track annual appraisals
- Collate responses to satisfaction surveys and organise print room requests
- Provide cover for the Finance, Data & Systems Administrator as required
- Support and train Legal Operations Apprentices

You’ll be part of a team that relies on each individual to play their part to the best of their ability. As well as the colleagues that you work closely with every day, you’ll also be part of Team Reading, playing your personal part in making Reading a successful and vibrant place.

Our vision is to ensure that Reading realises its potential as a great place to live, work and play, and that everyone shares the benefits of this success. Our values and behaviours guide how we will achieve this:
**Work Together as one team** - work collaboratively, with each other and with our partners, and demonstrate the Team Reading values in everything we do
**Drive Efficiency** - show initiative, be adaptable to change and put forward ideas to help improve delivery and efficiency. Take responsibility for our own learning and development and for reaching our potential
**Be Ambitious** - be demanding of our own performance - striving to be even better - and be prepared to engage with and challenge leaders in a constructive and positive way
**Make a Difference to Reading** - maintain the highest levels of customer service and be flexible and willing to provide the services needed at the time they are needed.

**Our offer**:
We offer a supportive environment to grow and develop your career with the opportunity to put your ideas across. Innovation and ambition is strongly encouraged, and you’ll get a great feel for that working in our friendly and collaborative environment.

A competitive salary alongside a range of benefits including:

- Generous holiday entitlement - 25 days holiday each year plus bank holidays - rising to 33 days after 10 years' service, with the option to buy additional leave
- A wide range of flexible working opportunities
- Modern working environment at the Civic Offices in the heart of Reading
- Local Government Pension Scheme (LGPS)
- Life Assurance - three times your annual salary (for members of the LGPS)
- On-site day nursery (Kennet Day nursery) rated outstanding by Ofsted
- Season Ticket Loan - to help with the cost of your rail/ bus journey, to & from work
- Lease car salary sacrifice scheme allowing you to lease a brand new, greener car for three years. The monthly fee includes insurance, servicing and road tax

Closing Date: Sunday 12th October 2025
Interview Date: To be confirmed