Personal Assistant to Head Futures

**Details**:
**Reference number**:

- 414453

**Salary**:

- £26,770
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Administrative Officer
- E1

**Contract type**:

- Permanent

**Business area**:

- MOD - Air

**Type of role**:

- Administration / Corporate Support

**Working pattern**:

- Full-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- HQ Air Command, RAF High Wycombe

**About the job**:
**Job summary**:
To provide secretarial and administrative support to the 1* Head Futures within the Air Capability Directorate, acting as the interface and initial point of contact when dealing with enquiries from both within HQ Air Command, and the wider MOD.

This position is advertised at 37 hours per week.

**Job description**:
Diary Management. Manage principal's time efficiently and respond quickly to events and changing priorities, by planning ahead and rescheduling commitments when required, keeping stakeholders informed as necessary. Ensure availability of key attendees, book meeting rooms and make conference call arrangements, issue appointments and ensure visitors are booked onto site. Book arrivals and departures interviews when required.

Travel Management. Make all travel and accommodation bookings to meet the requirements of the principal, ensuring value for money and synchronise with other team members.

Events. When requested, assist the principal and the COS with the scheduling and organisation of Team events.

Relationships. Build and maintain strong working relationships with stakeholders and the other executive support teams.

**Person specification**:
You will be self-motivated, highly organised and able to work well within a small team, whilst working collaboratively with the organisation.

Have strong inter-personal skills.

Use sound judgement to make effective decisions.

Work quickly and concisely to meet demanding priorities.

Have the ability to converse effectively with a range of stakeholders at all levels, both internal and external to the organisation.

Always maintain a high level of confidentiality, ensuring all information received by Head Futures is managed and stored appropriately.

Applying, and adhering to security classifications as appropriate.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions

**Benefits**:

- Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- 25 days of annual leave initially, rising to 30 days after 5 years
- Heavily subsidised on-site gym
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%

Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.

The post does not offer relocation expenses.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

**Things you need to know**:
**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours