Part-time Receptionist

4 days ago

Hounslow, United Kingdom Tate Full time

**Part-time Receptionist**
**Temp-to-perm**
**Based in Chiswick**
**Monday - Friday - 12pm-5pm - but would need flexibility to occasionally cover the morning shift which is 8am-1pm £14ph**

Our client is looking for an experienced front of house professional to join their busy and fast paced reception based in Chiswick.

Duties
- Opening and closing procedures
- Keeping the welcome area tidy
- Ensuring office supplies are re stocked when needed
- Answer incoming calls promptly, transferring to the relevant people or departments
- Assisting Visitors and Contractors via app in reception
- Booking in contractors and visitors including printing paper passes
- Checking system for regular/software updates sign in system site wide to maintain and reporting issues to IT
- Creating access cards for new starters and current employees on site
- Enabling, disabling and deleting access cards upon request
- Creating new cards for use with clocking on / off system at other sites as required
- Signing in contractors and liaising with engineering team when attending on site
- Overseeing and booking meeting rooms via Outlook
- Contacting cleaning team to reset for next meeting
- Booking visitors/employees into system and notifying of parking requirements
- Ensuring all visitors parking have hi viz before entering site
- Liaising with security to notify them of car park bookings
- Maintaining a high standard in our office kitchens
- Keeping them stocked and reporting issues to the cleaning team
- Receiving packages and logging them via app and informing recipient
- Ensuring parcels are kept safe and secure in the Mail Room
- Sorting mail, franking letters and packages, sending tracking information if required
- Keeping up to date with current fire regulations
- Helping to run fire drills when necessary, directing staff to their designated Zones
- Announcing weekly fire alarm tests via the onsite Tannoy system
- Making sure that Hi-Vis vests are available for all personnel attending site
- Assisting with emergency evacuation as the first port of call for the fire wardens and assisting at the muster points
- Update site communications via the site wide notice boards.

This is a role that requires someone who has worked on a busy reception before, can work on their own initiative and is available to start immediately.

Tate is acting as an Employment Business in relation to this vacancy.

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