Executive Assistant and Alumni Operations Coordinator

Job number

**PRS00497**
- Faculties

**President’s Team**
- Departments

**Advancement**
- Salary or Salary range

**£41,005 - £45,616 per annum**
- Location/campus

**White City Campus - Hybrid**
- Contract type work pattern

**Full time - Open ended**
- Posting End Date

**24 Aug 2025**

**About the role**:
As Executive Assistant and Alumni Operations Coordinator at Imperial, you’ll support a global alumni network of over 260,000 leaders in science, engineering, medicine, and business. Working closely with the Director of Alumni Engagement, you’ll provide vital administrative support and help deliver projects that strengthen alumni connections and advance Imperial’s _Science for Humanity_ strategy. With a major fundraising and engagement campaign ahead, your role will be central to achieving ambitious goals. This full-time hybrid position is based at our White City campus, with occasional travel to South Kensington.

**What you would be doing**:
You’ll keep the Alumni Engagement team running smoothly by supporting the Director of Alumni Engagement with high-level administration and project coordination. You’ll manage meetings, communications, and initiatives that connect alumni with Imperial and each other. As the university’s major campaign progresses, you’ll contribute to team projects, content creation, and stakeholder engagement—bringing strong organisation, attention to detail, and a customer-focused approach. If you're adaptable, collaborative, and enjoy combining precision with creative problem-solving, this is your chance to make a real impact in a dynamic, mission-driven team.

**What we are looking for**:
We’re seeking an experienced administrator to support the Director and Alumni Engagement team. You’ll bring:

- Proven experience in administrative and project support roles
- Ability to manage multiple programmes and team-wide initiatives
- Confidence with budgets and financial tracking
- Discretion in handling confidential information
- Excellent organisational skills, attention to detail, and deadline management
- Strong written, verbal, and interpersonal communication
- A collaborative, flexible approach with a customer-focused mindset

**What we can offer you**:

- Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
- Access to workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities cycle-to-work scheme and interest-free season ticket loan schemes.
- A diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

**Further information**:
**Available documents**:

- Attached documents are available under links. Clicking a document link will initialize its download.- Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

**About Imperial**:
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

**Our Culture**:
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.