Administration Assistant

2 weeks ago

Bradford, United Kingdom Dixons Marchbank Primary Full time

**Post: Level 2 Administration Assistant**

**Purpose**

To challenge educational and social disadvantage by providing administrative support to the academy in order to achieve the highest possible standards and prepare all our students to lead successful lives.

**Duties and Responsibilities**
- Undertake reception duties including operating the academy switchboard, providing first class customer service to all callers / visitors and validating deliveries.
- Ensure all visitors follow the correct procedures and are dealt with in a professional and welcoming manner.
- Maintain manual and computerised records / management information systems for ParentPay and PSF, including the completion of financial reconciliations and ensuring dinner money debt is well managed.
- Maximise uptake of free school meals across the academy.
- Maintain first aid records and report incidents each cycle.
- Manage and collate all paperwork for educational trips; liaising with key personnel and implement methodical systems and centrally located paperwork
- Collate data for, and maintain, student records and input complex data into computerised records / management information systems.
- Use the academy text messaging service to communicate with parents and staff, as required.
- Support teaching staff with administration tasks, such as labels, mail merge, newsflash, letters etc.
- Deal with student enquiries; provide advice and guidance on routine matters.
- Provide a caring, efficient and responsive first aid service to students, staff and visitors as a named first aider.
- Maintain effective and efficient manual and electronic filing systems to ensure compliance with GDPR regulations.
- Operate relevant ICT packages / information systems; for example, MS Office, including Word, Excel and Outlook, and the internet.
- Support the organisation of events such as parents' evenings and recruitment days by offering a friendly and professional admin support / front of house service.
- Participate in the academy coaching process.
- Engage fully in the academy appraisal process to fulfil personal potential and be able to participate effectively in the implementation of the academy’s goals and improvement plan.
- Attend meetings / training and carry out administrative tasks and duties as specified on the academy calendar.
- Consistently implement all academy policies.
- Contribute to decision-making and consultation procedures.
- Report any safeguarding concerns immediately to a Designated Safeguarding Lead.
- Carry out any other reasonable duties as requested by the Principal.

**_This job description is not necessarily a comprehensive definition of the post. It will be reviewed annually. _**

**Job Types**: Permanent, Part-time

**Salary**: £8,824.00-£8,971.00 per year

Expected hours: 16 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay

Ability to commute/relocate:

- Bradford: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Reference ID: Administration Assistant - Marchbank Primary

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