Procurement Operations and Systems Coordinator

**Place of Work: Liverpool**

**Hours: Full Time**

The Universities Superannuation Scheme (USS) has circa 396,000 members, and over £60 billion in assets, we’re one of the largest private pension schemes in the UK and in the top 50 worldwide. Established in 1974, we’re entrusted by over 350 higher education sector employers to manage and administer the pension scheme and its investments through our two companies, Universities Superannuation Scheme Limited and USS Investment Management Limited.

**Our purpose**

Working with Higher Education employers to build a secure financial future for our members and their families.

**The role**

We're looking for a Procurement Operations and Systems Coordinator to join a friendly team based in Liverpool.

As an integral member of the Procurement team, you will support with the on-going development and day to day activities of the Procurement systems and to provide intelligence to the team to facilitate sourcing activity, spend control and supplier management, support the management of a centralised contract database, enabling the successful implementation of the Procurement strategy.

You will collaborate effectively across different organisational levels, functions, businesses, and geographies to achieve the procurement team goals and objectives.

**Key Responsibilities**
- To be the point of contact within the business for day-to-day administration queries (using source to pay system)
- Work with source to pay system users to understand and document required changes to approvals and other processes and then feed them into the Finance Systems Lead for implementation
- Develop and keep updated Procurement systems training material as required
- Create and keep updated ‘how to’ user guides and manuals
- Provide training to new users as well as ongoing refresher training for existing users
- Provide support to users with post implementation procedural or system issues
- Identify and implement process improvements within existing Procurement systems and make suggestions for processes that may benefit from increased automation
- Provide cover for the day-to-day admin tasks of the Finance Systems Lead as and when required
- Undertake regular supplier data cleansing, management and standardisation activities
- Management and administration of supplier contracts database, ensuring that copies of all agreements are stored centrally and renewal dates are kept updated
- Report and monitor process compliance
- Provide spend, compliance, contract management reports to the team
- Administration of procurement policy and process documentation to ensure that they are up to date and available to the business
- Provide administrative support to the members of the Finance team as required.

**Your experience**
- An understanding of Procurement and Finance/previous experience with a Procurement Operations role.
- Knowledge of Purchase to Pay systems (ideally Proactis but not essential)
- Comfortable using Microsoft Office, particularly Excel and Power BI skills would be an advantage.
- End user training experience
- Strong analytical and people skills with the ability to form relationships and influence decisions at all levels in a professional and efficient manner
- Knowledge of e-procurement platforms or expense management platforms
- Effective communication skills (verbal and written)
- Ability to manage competing priorities efficiently and effectively
- Open and honest approach

**USSL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We recognise the diverse lifestyles and priorities of our employees and have reflected this in in the company’s Flexible Working Framework, which, wherever possible, supports employees to find a balance that works for them whilst ensuring we always put our members’ interests first.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Flexitime
- Gym membership
- Life insurance
- Private medical insurance
- Sick pay
- Work from home

Schedule:

- Day shift
- Flexitime
- Monday to Friday

Work Location: Hybrid remote in LIVERPOOL

Reference ID: Jo-Procurement Coord