Medical Secretary

2 weeks ago

South West London, United Kingdom Your World Healthcare Full time

Your World Healthcare is currently recruiting a Medical Secretary based in South West London on a full time basis.

Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals including Non-Clinical and Clinical positions.

**Band 4 Medical PA**

My client is currently recruiting experienced Medical PA/Secretaries with knowledge of mixed medical terminology to provide support to the consultants, clinical nurse specialist and members of the multi-disciplinary team to assist in the smooth, efficient and effective running of the service.

**Location**: South Kensington

**Temporary**: Expected to last 3 month with possible extension

**Hours per week**: 35 hours per week / Shift pattern 9am 5pm

**Salary**: £14.00 per hour or Umbrella or £12.25 per hour (PAYE inclusive of holiday pay)

**The main duties and responsibilities**

**SECRETARIAL**
- To act as the first point of contact for users of the service, and to proactively deal with telephone enquiries colleagues within the Trust in other hospitals in a professional manner.
- To type and distribute clinical and general correspondence in line with Trust standards.
- To process new patient referrals within Trust and nationally agreed time frames, enabling compliance with quality standards for the diagnosis and treatment of cancer.
- To open and action his / her own electronic and paper mail at least once a day.
- To input and maintain patient diagnoses and current clinical unit data on the Hospital Information System, and other patient-related information as required.
- To keep a record of the movement of medical records passing through the secretarial office, and to maintain the notes (e.g. filing of correspondence and results) to enable continuity of care.
- To deal with private patients and overseas visitors in accordance with the working methods of the relevant consultant(s) and in line with Trust systems and policies.
- To assist with arrangements for patient admissions, liaising as necessary with the medical team, diagnostic departments, admissions office, transport desk etc.

**ADMINISTRATIVE**
- To maintain an up-to-date diary, including the organisation of meetings and seminars as requested by the Consultant(s), and making him/her aware of changes as they occur.
- To make travel arrangements on behalf of the Consultant(s) in accordance with Trust policies, and to arrange accommodation for visiting doctors as required.
- To have responsibility for the input and maintenance of good quality data.
- To establish and manage a bring-forward system.
- To undertake general office duties as required, including photocopying, faxing, filing and date stamping of correspondence.
- To ensure that stationery and office equipment is used efficiently, and that any needs are brought to the attention of the appropriate manager.
- To administer donations relating to charitable funds and the Consultant’s research account, in liaison with the Finance Department and in accordance with Standing Financial Instructions.
- To attend secretarial team meetings, bring serious problems to the attention of management.
- To take minutes at meetings as required, and to keep records of Consultant and junior medical staff leave.
- To prepare lecture notes and slides for presentations, and type research papers as required.
- To monitor the turnaround time of clinical correspondence produced by the consultant firm in line with management requirements.

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