Facilities Assistant

Company Description
**Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.** **Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.**

**In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 50,000 staff across a network of more than 900 independent companies in over 50 countries and operating more than 800 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.**

**In 2020, Eurofins generated** total revenues of EUR € 5.4 billion, and has been among the best performing stocks in Europe over the past 20 years.**

**Job Description**:
**The Role**

An opportunity has arisen for a Facilities Assistant to support the Birchwood Facilities Manager and wider FM team to assist with the smooth running of the site and ensure all components are linked with the overall business strategy and direction.

**Key Responsibilities and Accountabilities**
- On site contractor management
- Ensure all facilities responsibilities and associated equipment are maintained as minimum to legal compliance levels.
- Ensure building maintenance is completed and recorded.
- Engage and interact with all Facilities internal and external points of contact
- Communicate with sites and teams providing support and guidance as required for facilities based projects.
- Arrange and chair meetings as required ensuring defined actions are agreed and progressed.
- To facilitate and as necessary undertake the investigation and rectification of facilities related issues including those identified as an outcome of risk assessments, audit and inspection.
- To maintain clear records for all facilities and associated project activity - this is to include (but is not exclusive to) maintenance records, site details, maintenance contracts and legal records.
- Carry out site inspections/surveys as required and on a risk based approach.
- Input requisitions onto the company finance system and follow up orders for Facilities activity as required.
- Resolving outstanding invoices and requisitions.
- Support UKAS audits and customer visits, including facilities, H&S, scientific, security and BCDR as appropriate and directed.
- Support Operational Teams in ensuring facilities laboratory capability is maintained.
- To maintain awareness of developments in facilities management and establish relevance to the business.

**Qualifications**:
**Knowledge, Experience and Technical Skills**

**Required**
- Knowledge of Health and Safety working practices
- Ability to take ownership of issues that arise within the day to day running of facilities - seeing things through to the end
- Able to take responsibility on an independent basis and determine the correct course of action to ensure resolution of issues.
- Clear communication skills (written and verbal) enabling communication at all levels including the ability to escalate matters clearly and concisely
- Ability to build strong relationships on a cross functional basis at all levels within the business.
- High levels of personal integrity and professionalism, able to gain trust of all clients/stakeholders.
- Planning and organisation skills
- High levels of concentration, accuracy and reliability.
- Tenacious with the ability to work under pressure in a changing environment.
- Demonstrable initiative with a pro-active attitude to continuous improvement.

**Desirable**
- Experience of working within facilities management
- Completion of facilities courses such as asbestos, fire assessment etc.
- Project management tools.

**Person Specification**
- Excellent administration skills.
- Excellent communication and influencing skills.
- Innovation and problem solving skills.
- Strength in negotiation and influencing.
- Good interpersonal skills with the ability to interact with all stakeholders and colleagues at all levels.
- Ability to work independently whilst responsive to direction when necessary.
- Proactive and enthusiastic attitude and demonstrable commitment
- Exc