Fleet Administrator

3 days ago

Cheltenham, United Kingdom PKL Group Full time

**The Company**

PKL, a division of Lowe Rental, is the leading commercial catering equipment and cloud kitchen supplier to both public and private sector clients across the globe. With over 30 years’ experience, our unique culture is built on people, from motivating and developing our highly talented team, to truly listening to and delivering against our clients’ needs.

Our expert team of consultants, designers, project managers and technical support staff work together to provide a best in class service to our impressive client base.

**The Role**

Reporting directly to the Head of Fleet, the purpose of the Fleet Administrator is to ensure all Fleet processes are completed in full and in a timely manner.
- To always work to uphold the Company’s Values.
- To always work in a safe manner so as not to endanger yourself or those working around you.
- To always carry out tasks in accordance with any documented risk assessment and safe working practice and make suggestions for health and safety improvements to your manager.
- To always report accidents incidents and near misses to your manager as quickly as possible.
- To always carry out tasks in accordance with any documented processes or procedures.
- To always tell your manager your ideas for improvising the effectiveness or efficiency of any task that you carry out.
- To always provide excellent customer service to both external and internal customers.
- To always dispose of waste materials in the designated place to maximise recycling opportunities.
- To minimize any waste of water, gas, and electricity by ensuring taps are switched off after use and electrical items are switched off when not in use.
- To always process Company data in accordance with the Company’s Data Protection Policy.
- To always carry out any other duties asked of you by your manager or a director.

**Responsibilities**
- Maintain the planning boards, allocate units and equipment for provisional and confirmed hire and off-hiring completed hires.
- To liaise with and support the Asset Controller, Quay and Warehouse Supervisor and other teams as required.
- Ensure Contract Reviews are completed before hires are delivered and that all hire contracts are reviewed and carry out any follow up actions required as a result of a contract review.
- Produce delivery and collection notes.
- To make best efforts to ensure that all delivery and collection notes are returned ‘signed’.
- Create, update and maintain customer files and archive as appropriate.
- Communicate with customers regarding extending hires, missing items or any other changes to hires.
- Arranging for the cross-hire of equipment as required and updating existing purchase orders following extensions.
- Advise on the availability of units and equipment (including items cross-hired) with the support of the Asset Controller.
- Produce invoices to be actioned by the Finance Department.

**Benefits**:

- Life insurance
- Referral programme

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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