Administrator - Temp - Romsey - Up to £15.38 Per

2 weeks ago

Romsey, United Kingdom Bond Williams Full time

Administrator - Temp - Romsey - up to £15.38 per hour

An Administrator is required for our client based in Romsey to join their team on a temporary basis. The main aspect of the role is to provide administrative support to our operations and maintain the general office working environment.

You will be based in the office initially for training purposes and then will work from home with 1 day in the office.

Main responsibilities:

- First point of contact for incoming calls, mail, publications and correspondence.
- Contact for all facilities issues across several sites, including liaison with landlords, maintaining and ordering office supplies.
- Assisting with IT issues, including ordering of computers, phones, IT support.
- First point of contact for office health and safety issues.
- Update and maintain office and company policies as necessary.
- Organise team meetings, senior management meetings, conference participation.
- Coordinate calendars and schedule meetings, resolve scheduling conflicts and ensure effective time management.
- Coordinate detailed travel arrangements and monitor all travel bookings.
- Type and proof correspondence including letters, memos, proposals and reports.
- Provide administrative support with client consulting engagements.
- Perform other related duties as requested or as responsibilities dictate.
- Provide administrative support in relation to HR and recruitment.
- Assist in the onboarding/induction process for new hires, interns, contractors.
- Monitoring and implementation of HR processes.
- Tracking absence and timesheet completion.
- Assist with financial management including data entry and monthly reporting.
- Draft monthly sales invoices working closely with Account Managers to finalise and issue.
- Credit control including chasing debtors and ensuring swift payment of client invoices.
- Act as the centralised purchasing point for all offices.
- Accounts Payable, including matching invoices against cashflow and/or purchase orders; and dealing with supplier queries.
- Address enquiries from suppliers and budget holders.
- Ensure monthly authorised credit card expenses are received and entered on our system in a timely manner.

Keys Skills:

- Excellent IT skills with knowledge of Microsoft Office.
- Good organisation skills and be self-motivated.
- Able to work in a fast-paced environment and manage multiple parallel tasks.
- Excellent verbal and written communication skills.
- Strong team working skills.
- Efficient and has excellent time management skills.
- Self-starter, hardworking and with a pragmatic work ethic.

The working hours are Monday - Friday 9am - 5.30pm.

Bond Williams Professional Recruitment are an equal opportunity employer and operate as an Employment Business and Recruitment Agency

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