Pps Uk Admin Assistant

1 week ago

Glasgow, United Kingdom PPS UK Limited Full time

Established in 2014 in partnership with the University of Strathclyde, PPS UK is a dynamic and entrepreneurial technology company acting and fulfilling the role of R&D centre and EU sales hub.

PPS hire very capable professionals, with a passion for technology, a strong internal drive and an ability to learn quickly. We enjoy a fast-paced, dynamic environment. PPS UK is looking to hire an administration assistant based in our Glasgow office, to support global administration duties. We are looking for a detail orientated person with a can-do attitude who will make sure that important day-to-day activities never fall through the cracks.

Key tasks will include:

- **Support to Directors**: Organising meetings, events, and room bookings, note-taking when needed, and assisting with internal company communication.
- **Travel & Event Coordination**: Assisting with international travel arrangements and supporting event organisation for the team and visitors.
- **Customer & Visitor Engagement**: Meet and greet customers, international partners, and visitors, ensuring a professional and welcoming environment.
- **Finance & HR Support**: Processing incoming and outgoing invoices, ensuring timely payments, bookkeeping, liaising with accountants and payroll providers, and preparing materials for payroll.
- **General Admin & SingleTact Support**: Managing incoming and outgoing parcels, including customer orders, updating spreadsheets and statistics, maintaining stock levels, and responding to customer service inquiries.
- **Facilities Management**: Ordering and managing stationery stock, liaising with contractors for services like PAT testing, and ensuring smooth office operations.

Specific requirements:

- 2+ years of administration experience
- Excellent verbal and written communication skills
- Confidence with general IT, including Google Docs, Microsoft Office Suite, QuickBooks etc.
- Confidence working at a global company, operating with staff and customers from different cultures
- Keen attention to detail
- An ability to juggle multiple tasks, making sure nothing gets dropped
- A friendly and professional demeanour

Misc:
Flexible working hours, noting PPS’s global footprint with offices in Korea, UK, Vietnam and California.

IMPORTANT This role might require you to travel up to 3x per week to our office in the Glasgow City centre to process and dispatch orders.

**Job Types**: Part-time, Permanent

Pay: £11.50-£13.50 per hour

Expected hours: 10 - 12 per week

Additional pay:

- Yearly bonus

**Benefits**:

- Company events
- Company pension
- Flexitime

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

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