Team Administrator

3 days ago

Gloucester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

To provide administrative support to a team of Heart Failure Nurses, GPs and fellow administrator within the Countywide Heart Failure Service.

To provide administrative support to a team of Heart Failure Nurses, GPs and fellow administrator within the Countywide Heart Failure Service. This service focuses on the patients’ new diagnosis of heart failure and their ongoing management.

The post holder will have the opportunity to shape the systems and processes needed to support this evolving service
- Provide general administrative support including; answering telephone calls, taking messages, setting up meetings, diary management, travel arrangements, filing, archiving, scanning, maintaining stationary supplies, general faxing and photocopying as required.
- Accurately input data onto spread sheets and written records.
- Take notes at meetings, organise and support meetings as required including maintaining confidentiality.
- Participate in the opening, sorting and distribution of post.
- Create and maintain filing and recording systems including; recording statistics, archiving, monitoring systems including equipment logs, service records and site information.
- Support and enable the payment of invoices and for service as required by maintaining, inputting information and chasing payment as required.
- Implementing new systems and procedures
- To undertake such other duties related to the work of the organisation as may be assigned.
- Attendance at Multidisciplinary Team (MDT) meetings to take notes for health care professionals from other teams as part of MDTs.

The post holder will be expected to work in line with the Trust values which are:

- Working together
- Always improving
- Respectful and kind
- Making a difference

At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.

General Duties

To undertake any other reasonable duty, which is appropriate to the band when requested by senior staff.

To be familiar with and comply with all Trust and departmental policies, procedures, protocols and guidelines.

To demonstrate an understanding and commitment to Trust values and Staff Charter.

Key duties and responsibilities are not limited to the above.

You will need to undertake such other duties related to the work of the organisation as may be assigned that are consistent with the nature of the job and its level of responsibility.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

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