Receptionist

1 week ago

Chippenham, United Kingdom Alliance Pharma Full time

We are a leading international healthcare business of inter-connected people and brands with a global range of products delivering outstanding value. From its origins in the UK over 20 years ago, Alliance has grown to become a significant international healthcare group.

We employ over 250 people, located in nine offices around the globe. Our international presence is further enhanced by an extensive network of distributors enabling us to serve customers in more than 100 countries worldwide. We have a successful business with a strong collaborative culture, and we recognise that our relevance and value is in how we work together. Our UK business has been recognised as a Great Place To Work® three years consecutively.

We are now recruiting for a Receptionist to join our alliance of people, brands and partners working together, as one team, to achieve more for patients, healthcare providers, business partners and investors.

As our receptionist, you will will support, on a daily basis, all reception and administrative tasks undertaken by the Hosts in Chippenham receiving guests and visitors providing a professional front end service whilst also providing support to all Facilities functions.

**You will have**:

- A high level of professionalism and take pride in your work.
- Self-motivation and drive to deliver continuous improvements, presenting solutions rather than raising issues.

Your role as receptionist will involve working with all levels within Alliance and will make you the face and voice of Alliance to our customers, suppliers and visitors.

**Your duties will include**:

- Supporting the Reception Desk services - to include but not limited to receiving guests, filing, spreadsheets, binding, security and other ad hoc items.
- Assisting with in-house event co-ordination.
- General facilities administration duties
- The co-ordination of the meeting rooms schedule.
- Ensuring meeting rooms are set up as required.
- Booking and co-ordination of UK based and international travel - co-ordinating with our travel partner (Flight Centre)
- Booking large conferences inside and outside the UK.
- Helping the Senior Leadership Team with bookings and co-ordination - to include but not limited to - travel, visas, venues, dietary requirements, menus, hotels and person specific agendas.
- Ensuring that the Alliance administration staff are backed up on large projects.
- Host guide and general SOP’s.
- Stock control for the staff shop and administering requests.
- Assist with commercial bookings.
- Administer the ACT system including the production of access cards internationally.
- Assist with the implementation of the STBV log - once a quarter checks and final check in March.
- General facilities duties
- Do you have the right to work in the UK?
- Are you comfortable commuting to this job's location?

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