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Personnel Logistics Coordinator

2 weeks ago

Aberdeen, United Kingdom Orion Full time

**Job description**:

- Our client is seeking an available immediately Personnel Logistics Coordinator for an anticipated 12-week PAYE contract based in Westhill, Aberdeen_

**Responsibilities**:

- Liaises with Senior Personnel Coordinator to ensure skillsets of offshore personnel are in line with project notification and work scopes
- Liaises with Travel provider to schedule flights, hotel and rental car accommodations for all regional employees and provides itineraries in a timely manner.
- Ensures route and carrier options are most appropriate based on project needs and employee's departure points.
- Researches alternate options when preferred travel is not available.
- Responsible for all data inputs into personnel, Training, and Competency registers, ensuring that personnel are in possession of the necessary current certification required for their discipline/position and updated certificates are uploaded to the company's IMS.
- QC of regional travel logs to ensure accuracy.
- Responsible for the review of Global travel providers invoice to ensure accuracy, correct project codes are referenced, and invoices are presented with supporting documents.
- Works directly with accounts payable and cost controller to ensure purchase orders and accounts are in order.
- Identify, recommend and implement system or procedural improvements.
- Provide administrative support to Operations Team including, but not limited to, general clerical, receptionist and project-based work
- Assist existing operations staff with the organizing, tracking and execution of all purchase orders, and invoices.
- Have a good knowledge of the core competencies required for offshore disciplines in the global field pool.
- Work closely with business unit teams to deliver personnel to the vessels in a timely manner.
- Actively participate and lead by example in the Company's Quality and HSE Systems and Procedures
- Understand and comply with the company's policies and procedures
- Reports to the Operations & Resources Manager
- Liaise with Regional Operations team and Field staff

Experience & Qualifications:

- Previous experience within travel coordination role is essential
- An understanding of the processes required to mobilize and travel personnel to international, offshore worksites (ticketing, visa, work permit, inoculations etc.)
- Must be team-oriented, possess a positive attitude and work well with others
- Undertake agreed training and development in order to provide a framework of knowledge and skills required to perform effectively in the company.
- Participate in annual and regular performance appraisal with Line Manager identifying and agreeing personal development and action plans
- Proficiency with Microsoft Excel is essential
- Ability to perform tasks and achieve results with a high degree of accuracy and precision
- Ability to work both independently and within teams
- Must hold a valid passport free from status or restrictive conditions that preclude travel to and work in countries where the Company routinely operates

Contract position

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.