Admin Support

1 week ago

London, United Kingdom longulf Trading UK Full time

**Overview of the Unit**

We are currently recruiting for an Engineering Support Assistant on a full-time, permanent basis who will be mainly (but not exclusively) responsible for the administration and scheduling to support the engineering team.

**Key deliverables (Essential duties and responsibilities)**
- To set up and type documents, letters, tables and similar papers to assist the efficient operation of the Engineering Department using Word, Excel and SAP Business One (ERP System).
- To assist the Engineering Buyers and Manager in sourcing products from Europe and Asia.
- Serve as a point of contact for customers, suppliers and contractors.
- To set up and follow through travel arrangements for members of the department and some visitors from abroad. This involves Airline, Hotel Bookings and Visa arrangements.
- Filing all correspondence and systematic arrangement of technical documentation and magazines.
- Provide a high-quality administrative support service as required.
- Support incoming calls from Customers and Accounts.
- Organising and scheduling appointments, support the department in preparation for client meetings, and catering both on and off-site.
- Undertake general administrative support such as copying, printing, circulation of papers, managing and ordering stationery.
- Coordinate the daily distribution of internal and external post around the department.
- Cover Reception area when is needed.

**Qualification and other requirements**
- Be reliable and diligent, with good attention to detail
- A friendly personality, with a genuine desire to help and please others
- Self-motivation to work independently and as part of a team with a can do attitude
- A positive approach to working under pressure in a busy environment
- Methodical approach to tasks and problem solving
- Excellent Excel and PowerPoint skills with the ability to meet reporting requirements
- Accurate typing and numeric skills, as this role involves data entry
- Attention to detail, highly organised and able to use own initiative
- Ability to communicate to all levels, both written and verbal, pay great attention to detail
- Ability to multi-task
- Excellent self-motivation skills

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