Group Office Administrator

**Header**:
**GROUP OFFICE ADMINISTRATOR Maternity Cover 12 months (Based at Preston Head Office)**

**Monday to Friday 9.00am - 5.00pm**

**A bit about BAKO Group....**:
BAKO is a leading supplier of Bakery Products and Ingredients servicing customers throughout the United Kingdom, with business units in Durham (BAKO Durham), Preston (BAKO Preston) and Wimbledon (BAKO Wimbledon). The Group takes pride in being owned by bakers for bakers and delivers a UK-wide service and product range that are highly valued by its customers.

Launched over 50 years ago, BAKO offers the food industry an outstanding combination of competitive prices plus the exceptional customer service only a local company can provide. Today our customers enjoy the combined purchasing power, logistics and resources of one of the largest nationwide distributors to the food industry. From large pallet deliveries to products for the small & home baker, BAKO caters to all size of customer.

Our multi-temperature distribution fleet allows us to deliver a wide variety of ambient, chilled and frozen products from the same vehicles. We serve an ever-expanding customer base within the food industry which ranges from traditional organisations through to new companies catering for the latest convenience markets.

**Purpose of Job**:
To provide ad-hoc and scheduled administrative support to the Group CEO on Board Meetings and other business administration, including Company Secretarial tasks/duties and support the Group HR Director with project specific administration tasks, as required.

**Main Duties**:

- Board Meeting preparation and minute management - coordinating agendas, minutes, reports and presentations
- Booking travel for the Group CEO and other Senior Managers as requested/required
- Production and distribution of Board meeting packs
- Collating and distribution of all AGM reports and/or documentation as applicable
- Providing ad-hoc administration support to the Board as required i.e., Organising lunches
- In conjunction with Group CEO, authorising and coordinating annual leave for Senior Managers for Group CEO’s direct reports
- Managing Group CEO credit card statements
- Create Key Holder Agreements for customers, ensuring that they are countersigned by the Board Chair and returned to customers and logged in our system
- Providing day-to-day and project-specific administration support to Group QHSE Manager
- Providing day-to-day and project-specific administration support to Group HR Director, as requested
- Managing stationary for the business
- Establishing and managing external service providers as necessary
- Whilst carrying out your duties be aware, at all times, that there is a legal requirement to take reasonable care of the health and safety of yourself and others and to comply with safe working practices and procedures laid down by the Company.

**Job Requirements**:
**Essentials**

Maintain the highest level of confidentiality at all times

Proficient IT skills, in particular Microsoft Office

Energetic approach with the ability to be self-motivated and pro-active

Highly organised with the ability to multi-task

Able to work effectively under pressure

Flexible ‘can do’ approach

Able to deal effectively with changing and conflicting priorities

Proficient communications and writing skills

**Desirable**

Experienced in minuting meetings

**What We Offer**:
**Salary**: Competitive

KPI bonus scheme

28 days holiday inclusive of bank holidays (pro rata)

Company Pension Scheme

Life Assurance cover

Company Sick Pay

Employee Discount Scheme

Cycle to work Scheme

Employee Assistance Programme

**How to Apply**:
Career Opportunities: Sign In (sapsf.eu)