Bureau Operative

Job description

Are you passionate about your work? Do you have an eye for detail and are keen to expand your experience? If so, this might be just what you’re looking for

This is a fantastic opportunity to expand your knowledge in document management and utilise your technical and organisational skills.

**Shifts availability**:

- Afternoon 2.30pm - 11pm

**OVERVIEW OF ROLE**

**Preparation**
- Ensure documents are efficiently and promptly prepared in the line with MISL's procedures and productivity measures.
- Read the job specification for rules and guidance to carry out the preparation of specific customer’s documents and ensure that you have all necessary internal MISL paperwork required to be able to prepare the job.
- Prepare the documents as per job specification.
- Complete box activity report, ensuring relevant information is filled out.
- Once complete, place the boxes in correct location for scanning.
- Update the figure board each time a box has been prepped.

**Scanning**
- Scan all documents by the appropriate method, efficiently and promptly in the line with MISL's procedures and productivity measures.
- Retain full copies of scanned documents. Organising of the electronic directories on the server to provide an image structure.
- Using software tools to number, organise and condition images e.g. rotation, de-skewing, cropping and other processes.
- Maintain and clean scanner regularly and inform either the IT department or your team leader immediately of any equipment issues.
- Being familiar with the methods of setting each type of scanning equipment to optimise the quality of the image for colour, greyscale and normal documents and being aware of the limitations of the scanning equipment so that images can be identified as needing rescan.
- Knowing how to insert and handle rescanned images and insert them into structured database.
- Maintain daily records of preparation errors.

**Finishing**
- Read and understand the Job Specification for rules and guidance to carry out the indexing of specific customer’s documents.
- Interpreting and extracting information from various sources and areas of client documents.
- CD/DVD copying, labelling and testing.
- Convert files and form projects in Adobe Acrobat.
- Use OCR (optical character recognition) facilities and incorporate into final product.
- Producing the relevant delivery media using the information prepared for the project.
- Preparing and printing artwork for the disks.
- Check the agreed percentage of files, checking image quality, file size and compression, spelling of index, reconcile of files to customer supplied list.
- Complete the Quality Assurance checklist and highlight issues to your line manager.
- Prepare billing sheets accurately to help the invoice process be completed.
- Log all scanning errors that are highlighted daily.
- Manage and control file requests in line with customer requirements and timelines.

**Job Types**: Full-time, Part-time, Fixed term contract, Temporary contract

**Salary**: From £9.50 per hour

**Benefits**:

- On-site parking

Schedule:

- 10 hour shift
- 12 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Hoddesdon, EN11 0DE: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Reference ID: AA