Materials Expeditor

Role Summary

A Materials Expeditor is responsible for ensuring that materials and supplies are delivered on time and in the correct quantities to meet production or project schedules. The role involves coordinating between suppliers, vendors, and internal departments to ensure a smooth flow of materials while preventing delays for operations.

Responsibilities
- Track and monitor the delivery of materials to ensure they arrive on time and in the correct quantities. Work closely with suppliers, vendors, and internal teams to manage and expedite orders.
- Contact suppliers to expedite pending orders and prioritize urgent or critical materials to ensure no disruption to production schedules.
- Assist in maintaining accurate records of inventory levels and manage the movement of materials within the warehouse. Report low stock or potential supply chain disruptions to management.
- Maintain accurate records in the company’s inventory management or procurement systems, ensuring proper documentation of orders, receipts, and materials.
- Investigate and resolve material shortages, delays, and other issues that may impact delivery timelines. Escalate problems as needed to management.
- Serve as a liaison between production, purchasing, and suppliers, ensuring clear communication regarding material requirements and timelines.
- Prioritize and manage materials to ensure the efficient flow of deliveries to freight forwarders and local yards. Address urgent material needs for key projects and operations.
- Ensure that materials received comply with company specifications and quality standards. Work with quality assurance teams to resolve discrepancies.
- Contribute to the improvement of materials procurement processes and expediting procedures to optimize efficiency.
- Work with rig Buyers to determine materials required for operations and projects.
- Utilize IFS to download and send reports of outstanding deliveries to suppliers.
- Review On-hand report (OHR) from freight forwarder and reconcile against Open Purchase order report.
- Review Over-Short & Discrepant (OS&D) report and liaise with suppliers and buyers to resolve the discrepancy.
- Investigate discrepancies in receiving reports at freight forwarders and local yards.
- Provide clear instructions to suppliers on where and how to delivery materials for Borr installations.
- Ensure materials are collected from suppliers in a timely manner.
- Proactively contact vendors with expediting report for feedback and confirmation of delivery dates and updates.
- Maintain ERP system with latest information received from expediting.
- Address any queries resulting from expediting, i.e.: purchase orders not received by suppliers, prices and quantity discrepancies.

Qualifications and Experience
- Degree in Business, Supply Chain Management or similar preferred.
- Previous experience in a similar role in manufacturing, construction, or logistics is preferred.
- Excellent verbal and written and communications skills in English.
- Competent using Inventory Management System and MS Office.
- IFS experience mandatory.
- Extensive knowledge of supply chain management, inventory control, and procurement processes.
- Ability to work independently and in a team environment.