Ohu Administrator

**What's involved with this role**:
**Temporary OHU Administrator**

**Job Ref: N Wales BL TCL 364403**

**Pay Rate: £12.92 per hour PAYE**

**Hours per week: 37 Monday - Friday, normal working hours**

**Role Length: This opening assignment is for 4-5 months**

**City: COLWYN BAY**

**NPPV Level 2 Full - Valid for 3 years**

Provide an administration service for the Occupational Health Unit to include, where required, the Occupational Health Unit Manager, Clinical Nurse Led, Welfare Lead ,the Force Medical Advisor, the Occupational Health Nurse Adviser and to undertake correspondence, etc relevant to those areas when necessary.

**Key Responsibilities**:

- Typing and secretarial support for the Force Medical Advisor, Occupational Health Unit Manager, Clinical Nurse Lead and Welfare Lead, plus general administration duties. Dealing with and actioning queries when staff are not available.
- Undertake the administration associated with Occupational Health and Welfare appointments and clinics. Ensuring files are up-to-date and any necessary reports on file.
- Taking accurate and concise updates from staff relating to medical conditions and typing up those updates for the medical files.
- Maintaining, monitoring and coordinating appointment diaries, when required.
- Coordination and administration of referrals to the external Counselling provider and Physiotherapists.
- Arranging Welfare Screening appointments as per the Welfare Screening Programme to include liaising with counsellors for dates and booking rooms if necessary.
- Administration of Psychological surveillance and updating of the Psychological Matrix.
- Contacting external agencies, e.g. General Practitioner, Hospital, with regards to report requests.
- Review and maintain administrative procedures. Using initiative when drafting documents.

**Qualifications**:
**Knowledge**:

- Possess a knowledge and understanding of medical confidentiality.
- A knowledge of medical secretarial functions - desirable

**Experience**:

- Experience of transcribing from audio tapes.
- Experience of dealing with people in an understanding manner.

**Skills & Abilities**:

- Excellent organisational skills, with the ability to prioritise own workload.
- Good communication skills, commensurate with the requirements of the post, particularly when dealing with sensitive issues.
- Ability to compose reports and correspondence.

**To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.**

**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

ALD **Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please