Legal Secretary

**LEGAL SECRETARY, COMMERCIAL PROPERTY**

**Kidderminster office**

We have a fantastic opportunity for a Legal Secretary to join our Commercial Property team in Kidderminster.

**The role and opportunity**

You’ll provide comprehensive secretarial and administrative support to the division to help progress client matters including audio typing, opening/closing files and having regular contact with clients and key stakeholders. Please click the accompanying job description for more information.

**About you**

You will be a competent, reliable secretary and team player, ideally from a legal or professional services background, with a positive can-do attitude. With excellent interpersonal skills - both in person and over the telephone - you will be committed to delivering high quality client service and work. Given the demands of a busy team, you’ll be organised and self-sufficient, able to show initiative and be proficient in all aspects of information and communications technology.

**The team**

Our Commercial Property division totals 35 fee earners and support staff across five offices, so you’ll be joining a vastly experienced and supportive team. In Kidderminster, you’ll be part of a friendly team of twelve including seven experienced fee earners.

**About the firm**

mfg is a leading regional law firm with offices across Worcestershire, Shropshire and Birmingham. We’re award winning, dynamic and forward-thinking with a modern outlook yet traditional backbone, tracing our roots back to 1556. Our well-established, secure client-base come to rely on us through a range of ‘full service’ disciplines spanning private client to corporate/commercial. With over 200 partners and staff, we’re a good size to make a real difference. Click here to see more.

**Why join us?**

At the core lie the firm’s values, ‘one team’ ethos and supportive culture. We offer a rewarding career of quality work and a fantastic environment in which people grow. In a recent engagement survey, over 90% of our staff responded that they were proud to work here and that it’s a great place to work.

You’ll get a competitive salary, 25 days’ holiday per year (on a full time basis including three days at Christmas) to start and of course Bank Holidays, healthcare provision, healthy work/life balance and other perks. Committed to inclusion, we aim to employ a diverse section of the community whilst our work for good causes continues to flourish.

**PURPOSE OF ROLE**

To provide effective secretarial and administrative support within the Commercial Property division, carrying out work to the highest possible standards through adherence to the firm's guidelines and policies, to help facilitate the delivery of outstanding client service.

**PRINCIPAL DUTIES AND RESPONSIBILITIES**

1. To assist with file management, including file openings/closures, and ensure consistent reviews of files.

4. To promptly action dictations and support with document production.

5. To handle post-completion matters.

6. To ensure accurate time recording of all work undertaken by your Fee Earner.

7. To undertake such work as may be delegated by your Fee Earner or Partner in relation to client matters.

8. To assist your Fee Earner or Partner in prioritising the client matter and when appropriate advise the client and others of progress of the matter.

9. To attend to clients and others where needed on behalf of the Fee Earner or Partner, taking accurate instructions for your Fee Earner's attention.

10. To undertake all work of a secretarial/administrative nature as may be requested by any Fee Earner including typing, word processing, photocopying/scanning documents, making and taking phone calls.

11. To take and record accurately any message and pass the same on to the appropriate person without delay.

12. To make appointments and maintain up to date diary entries.

13. To deal with filing, storage and retrieval of client matters and papers including deeds in accordance with firm policies.

To correctly identify and differentiate between DX, Royal Mail post, hand and other deliveries.

14. To undertake any other duties as may be allocated by the Fee Earner or Partner from time to time.

1. To assist with the implementation of good working practices, maintain a high standard of work and client service/care within your area of responsibility, in accordance with the firm’s policies, procedures and guidelines and/or as directed by your line manager.

2. To use initiative on all matters.

3. To ensure confidentiality and security for all firm and client documentation and information.

4. To undertake any specific training course as and when required.

5. To effectively demonstrate the firm’s values and behaviours at all times.

6. To maintain clear and precise communications with other members of staff and assist other secretaries when required.

7. To develop good working relationships with external institutions, organisations and oth