Personal Assistant

**Personal Assistant**
**Pancras Square, London**
**Competitive Salary & Benefits**

Our AstraZeneca UK Commercial head office in Pancras Square, London offers us the strongest possible platform to transform the lives of patients in the UK, as the country’s leading biopharmaceutical company. It will bring AstraZeneca UK closer to our customers, partners and stakeholders in the UK’s healthcare environment, as well as foster greater collaboration with the wider AstraZeneca footprint.

**Do you have an impressive track record as a Senior Administrator, outstanding organisational skills and the ability to multi-task effortlessly?**

**The role**:
This is an exciting opportunity to take on a challenging and varied role within our team. Your focus will be on providing high quality professional administration support to commercial leaders within our business.

As the successful role holder, you will be an individual with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently.

Attention to detail and a having a high level of great organisational skills will be the key to success with this role as the successful role holder will be required to action on pricing specific tasks such as routine monthly pricing reports.

This role will include diary management, coordinating internal and external meetings, processing expenses, arranging virtual meetings, global conference calls/videoconferences, managing complex travel including visa arrangements, as well as organising and preparing material for key meetings and communications.

The diary arrangements will require you to have strong influencing skills with the ability to engage relevant people in developing solutions; your patience and flexibility will be advantageous in securing this challenging but interesting role. Often working independently, you must be able to respond to changes in customer and stakeholder demands with the flexibility to adapt to changing situations.

**Activities include**

Providing high-level administrative support to commercial leaders at AZUK, to include but not limited to these key tasks;
- Comprehensive **diary management**, to ensure that efficiency and time management is maximised. Prioritising and managing complex diary arrangements.
- Organising **internal and external meetings**, room bookings, hospitality etc on behalf of Directors. Setting up virtual meetings (Microsoft Teams/Zoom)- Organising** Travel and accommodation**
- Prepare and approve expenses, acting as an **expenses delegate**
- Acts as **point of contact** between Directors and business units and the wider company.
- Works with the wider administrative group to organise and maintain accurate **organograms** across the business
- Ensure onboarding of **new starters **is efficient and timely
- **
Supports and delivers ad hoc projects** as agreed with the Business Unit Directors

**Essential skills**
- Prior PA Experience with energy and passion for the role
- Flexibility and positive attitude
- Self-starter, able to prioritise own workload, work unsupervised and use own initiative to solve problems
- Able to perform effectively under pressure
- Focus on quality and attention to detail
- Maintains confidentiality and deals discretely with sensitive information at all times
- Advanced verbal and written communication and interpersonal skills
- Advanced word processing skills, extensive knowledge of Microsoft office packages and able to design and create high quality PowerPoint presentations
- Advanced Microsoft Teams and Zoom usage
- Proven track record of project coordination
- Experience of organising complex meetings and complex diary management
- Experience of exercising judgement to make decisions when appropriate

**Desirable skills**
- Experience of Pharma regulatory processes and ways of working
- Track record of providing effective administrative support at senior leadership level

**So, what’s next?**
Are you ready to bring new ideas and fresh thinking to the table? Brilliant We have one seat available and we hope it’s yours.

**Where can I find out more?