Office Administration Assistant Sales

2 weeks ago

Moulton, United Kingdom One Avenue Ltd Full time

**Job Overview**

**Key Responsibilities**:

- **Follow-Up on Quotations & Sales Leads**:

- Review and follow up on sent quotations to ensure timely responses from potential clients.
- Maintain and update a sales lead database, tracking lead status and next steps.
- Collaborate with the sales team to close deals and provide necessary documentation to clients.
- **Basic Bookkeeping Support**:

- Assist in managing daily financial transactions, including invoicing and expense tracking.
- Help reconcile accounts and ensure all sales data is properly recorded and updated.
- Assist in preparing financial reports for review and ensure accurate records of sales and expenses.
- **Data Cleansing & Maintenance**:

- Regularly clean and update lead and customer databases to remove outdated or inaccurate information.
- Standardize records to ensure consistency across all systems.
- Manage data entry tasks and ensure all relevant details are captured correctly.
- **General Administrative Support**:

- Manage schedules, appointments, and meetings for the sales and admin teams.
- Prepare and organize documents, quotations, proposals, and reports for internal use or client-facing communications.
- Assist in filing, organizing, and managing both physical and digital documents.

**Qualifications**:

- Strong organizational and multitasking abilities.
- Experience with follow-up sales processes and quotations.
- Basic understanding of bookkeeping and financial record-keeping.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Familiarity with CRM systems (Pipedrive, etc.) and sales pipeline management.
- Experience with data entry, database management, and data cleansing.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to work independently.
- Ability to prioritize and manage time effectively.

**Working Conditions**:

- Flexible working hours.
- Full-time or part-time, based on availability and preference.

**Job Type**: Part-time

Pay: From £14.00 per hour

Expected hours: 20 - 25 per week

Additional pay:

- Performance bonus

**Benefits**:

- On-site parking

Schedule:

- Flexitime
- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: Sales & Admin Support Assistant (Quotations, Bookkeeping, Lead Follow-up, Data Cleansing)

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