Commercial Executive

2 weeks ago

Newcastle upon Tyne, United Kingdom Broadway Travel Service Full time

An exciting opportunity has arisen for a Commercial Executive to join our team based in our Newcastle Office and working from home. This a full-time, hybrid role based on 40 hours per week (flexible to meet the needs of the business).

**Role Summary**

Assist the Commercial team in all aspects of the Commercial Department, co-ordinating and administrating commercial agreements including communicating with suppliers to ensure all agreements and indemnities are up to date and valid.
- The role requires a strong communicator who is highly organised, thorough and has good attention to detail, with the ability to problem solve and tackle complex issues. It will also require you to be an effective administrator ensuring all records and spreadeets are always kept up to date.

**Responsibilities**
- Communicate with suppliers on a regular basis to chase for updated signed agreements, including proof reading agreements and contracts to ensure they are compliant and meet regulations and highlight any risks to the Head of Commercial.
- Responsibility for Health & Safety of BWE properties by working closely with the contractors and the consultant company.
- Liaise directly with hoteliers to ensure health & safety questionnaires are completed and work with them to improve the score.
- Switch hotels live in Top Dog system once H&S is complete.
- Ensure BWE agent agreements are in place and up to date, chase the agent for signed copies including override and self-billing agreements.
- Carry out all commercial administration including filing of agreements and keeping a record of expiry dates to flag to Commercial Manager when due to expire
- Compile commercial reports for supplier meetings
- Ensure the internal booking system (TopDog) is kept up to date with any changes ie. commission levels, log-in details, contact details
- Communicate with department managers on educational/familiarisation trips
- Communicate all relevant information to the respective divisions of the group
- Keep various spreadsheets/records up to date using Excel spreadsheets
- General administration duties including document filing (paper and electronic)
- Creating presentations using Powerpoint including animations etc
- Co-ordinate arrangements and venues for meetings and events both internal and external
- Assist with the organising of events including annual conference, managers meetings, supplier training days and other ad hoc events and meetings to include producing event packs and agendas
- Make necessary travel arrangements for all staff business travel
- Work with suppliers on cancellation charges and negotiate a reduction in charges where possible.
- Responsible for issuing agreements for the inhouse Bedbank.

**Skills & Experience**
- Experience of working in the travel industry desirable
- Experience of working in the administration field
- Excellent verbal and written communication skills
- Strong Microsoft Office skills, including the ability to use - Outlook/Word/Excel/Powerpoint
- Excellent attention to detail
- Outstanding planning and organisational skills including the ability to meet deadlines and prioritise workload
- Ability to work on own initiative and as a member of a team

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