Legal Secretary

7 days ago

Peterborough, United Kingdom Pertemps Cambridge Full time

This is a challenging role in a fast paced environment providing seamless legal services to clients and supporting a team of lawyers so they can maximise their fee earning capacity.This is a busy team dealing with commercial disputes, professional negligence,property and Trust disputes, construction and engineering contracts, housing litigation, insolvency and planning matters.
Accountabilities
- Working with Big Hand to complete dictations
- Keeping the document management system updated with any changes in client’s information
- Creating hard copy and electronic bundles for court using Zylpha
- Meeting clients to copy ID and other relevant docs and completing online identity verification checks
- Dealing with incoming client calls and returning calls on lawyer’s behalf when required
- Handling incoming and outgoing mail
- Regularly archiving all files, ensuring non-movement files are kept to a minimum
- Creating invoices/credit notes and sending out to clients
- Completing monthly expenses for the team
- Sending client’s receipts of monies paid by card
- Organising conference calls, meetings, room bookings and events
- Planning ahead/research of key events and meetings
- Recording the teams Business Development activities
- Managing communication with internal and external contacts ensuring that the HODs are informed of all matters
- Working closely with the lawyers and business operations to ensure all files are compliant with AML and SRA regulations
- Supporting other secretaries across departments when needed
- Preparing correspondence, presentations, reports etc as requested
- Providing ad hoc personal administrative assistance to all

**Skills and competencies**:

- Work well within a team of secretaries
- Ability to work flexibly and respond to changing priorities
- Strong organisational and administration skills
- Excellent written and verbal communication skills
- Excellent planning and prioritisation skills
- Ability to demonstrate resilience and positive enthusiasm to get the job done
- Ability to perform well under pressure and maintain a calm approach
- Ability to be resourceful with good time management skills

**Reward and development**:
We pride ourselves on a positive work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely can make a difference.We have a reward program to show that we recognise when someone has gonethe extra mile or demonstrated excellence in their role.
We are an equal opportunities employer and as a firm our values are:

- _Responsible - Taking initiative and seeing things through _
- _Empowering - Supporting others to develop and change_
- _Sharing - Showing collaboration and sharing of best practice/success_
- _Positive - Finding the win/win - even mistakes can become positive, learning experiences_
- _Empathetic - Understanding things from other's perspectives _
- _Communicative - Defaulting to an open, collaborative culture _
- _Trustworthy - Trusting in and being trusted by people _

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