Business Support

Remuneration Package: £25k annual salary plus performance bonus, pensioin, phi, life assurance x4, 27 days annual leave + your birthday, flexible start time between 8am - 10 am

This is a brand-new role and rare career opportunity to join an award winning, successful and rapidly expanding FMCG international entrepreneurial business. One which encourages employees to put forward ideas, think creatively, be innovative and work as part of a team.

Our client, St Pierre Groupe Ltd has recently become part of the global Mexican-based Grupo Bimbo, the world’s largest bakery business operating 200+ bakeries across 33 countries, it claims a 4% share of the global bakery market. St Pierre Groupe will continue to operate independently and themselves reported a £110m+ turnover in 2021. Employing 95+ people across our UK & US offices, our unique business model has allowed us to create three thriving brands - St Pierre, Baker Street and Paul Hollywood. St Pierre Groupe has an international supplier and customer base. Our successful business model has all manufacturing outsourced to our bakery partners.

**Main purpose of job**:
The primary function of this role is to support the smooth running of our business workspace and the activities that make it tick. The role requires a multi-functional capability where the position holder is able to undertake effectively a number of related tasks at a fast pace, e.g. office & HR admin, business support and providing cover for up to two other staff as required.

**Key responsibilities**:

- Building effective working relationships across different departments of the company to be first point of contact for administrative support
- Dealing with internal St Pierre queries to high quality standards with demonstrated professionalism and in a timely manner.
- HR administrative support:

- completing day to day HR admin tasks as instructed by line manager and People Business Partner
- maintaining and updating people records throughout the employee life cycle
- drafting offer letters and contracts of employment using our templates
- drafting changes in terms letters
- recording and tracking leavers and new joiners processes
- Supporting Internal Operations by booking travel arrangements and arranging itineraries in accordance with policy and to individual preferences where possible.
- Support IT operations with the IT support mailbox and portal.
- Submit and reconcile expense/ credit card statements.
- Assisting with the arrangements of team social events.
- Greet and provide general support to visitors.
- Receive post and allocate to relevant individuals / departments.
- Answer and direct phone calls with full knowledge of the internal phone system
- Dealing with couriers and accepting deliveries.
- Organising buffets and teas and coffees for meetings.
- Liaise with and support all areas of the business as directed by line manager.
- Working with Facilities Assistant to ensure office is replenished with refreshments, cleaning supplies and stationery.
- Stock checking the sample room and ensure that it is kept in an orderly manner.
- Ensuring the office and IT announcements are published on the company intranet

**Person specification**:
**Education & Qualifications**
- GCSE Math’s and English (as a minimum) (desirable)

**Relevent experience**:

- At least one years’ experience:

- in an administrative role
- in a busy office environment
- in a role where you have completed relevant HR tasks

**Aptitude, skills and abilities**
- Microsoft Office 365
- Microsoft Teams Calling (the phone system)
- Time Management and the ability to work to deadline
- Problem solving skills
- Interpersonal skills
- Willingness to develop and learn new skills
- Good attention to detail (vital skill)
- Good understanding of the importance of confidentiality
- Open attitude, willing to engage
- Excellent communication skills - written and verbal.

**Personal attributes**
- Initiative
- Planning and organising
- Performing under pressure
- Adaptability
- Team working
- Self-motivated
- Flexibility
- Confidentiality
- Takes initiative
- Well presented and professional with a positive attitude
- People orientated and capable of building relationships with the team.