Legal Secretary

We currently have legal secretary vacancies in our probate and residential conveyancing departments.

**Hours**

Monday to Friday - 37.5 hours - either 08:30-17:00 or 08:45-17:15.

We will consider applicants who wish to work part-time (job-share).

**Key Tasks**

Administer all audio/copy typing, post/work delegated by your line manager timely and efficiently.

Ensure all queries from clients and third parties on the telephone or in person, are actioned appropriately, taking messages for the Fee Earner and file.

Open new matters and close and archive files, as requested by your line manager.

Time record onto client ledgers, as requested by your line manager.

Ensure outstanding disbursements are below your Fee Earners target, by billing unbilled disbursements.

Ensure ‘Service Questionnaires’ are issued to all Clients with the closing letter.

Maintain files within the firm’s standards and implement changes as requested by your line manager.

Ensure all monies received are paid into the relevant account within two working days of receipt.

Ensure filing is done every day.

Respond positively to all new business opportunities in order to contribute to the Fee Earner and department costs.

Meet monthly with Fee Earner to review performance against targets.

Meet monthly with Fee Earner and agree matters where bills should be raised or chased.

No justifiable complaints received.

Adhere to ‘Office Manual’ procedures.

Contribute to continually improving database systems, reporting errors, and developing new documents.

Ensure all opportunities to promote Hall Smith Whittingham in a positive manner to both clients and professional contacts are taken.

Make appropriate arrangements to cover your work in your absence to ensure service standards continue to be met.

Ensure you comply with the solicitors account rules and solicitors practice rules.

Ensure you adhere to all laid down policy and procedures relating to risk management protocol & ‘Lexcel’ standards.

Diarise matters in accordance with diary protocols.

Attend and contribute positively, your department and general office meetings.

To have an organised desk, work process and filing system.

Ensure all requests for information or work from partners, management or accounts are actioned within the set timescales.

Attend to such other work as is complimentary to your job description

**Job Types**: Full-time, Permanent

**Salary**: From £20,318.00 per year

**Benefits**:

- Company events
- Company pension
- Employee discount

Schedule:

- Monday to Friday
- No weekends

Work Location: In person