Executive Assistant

To provide a comprehensive EA service to the Executive team, covering all aspects of secretarial, administrative and organisational support. To assist in the overall development of the service to ensure it operates efficiently and effectively.
To provide EA service to the CEO Provide Enterprise.
To provide support to the Executive team and Non-Executive Directors and Board as and when required.
To administer monthly support at Board meetings and Board sub committees, including producing formal minutes and supporting Board meetings, as required.
To provide a supervisory role to other administration staff within the corporate office support team, ensuring work is covered and support is available during periods of annual leave, sickness, fluctuating workloads.
Providing EA support to the CEO Enterprise Directorate.
Support within the Executive Office Team for cover of annual leave / sickness, with meetings and daily SitReps, supporting HR hearings and investigations with note taking when requested.
Diary organisation.
Supporting meetings and board sub-committee meetings with agendas, minutes and action logs, collating papers.
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:
**Vision**: Transforming Lives
**Values**: Care, Innovation and Compassion
**Mission**: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men’s Networks.
- To organise and plan the workload, diary and commitments (including all travel and accommodation arrangements as necessary) of the Group Chief Operating Officer & Chief Nurse, including the scheduling of formal and complex meetings, ensuring deadlines are achieved and there is a flow of workload.
- To source and gather all relevant information in order to prioritise workload and make decisions on behalf of the CEO Enterprise regarding conflicting demands for appointments, based on a sound knowledge of the priorities and deadlines involved in the directorate.
- To co-ordinate and facilitate meetings, including the monthly Board sub committees and Board meetings as required, producing agendas and papers, taking and transcribing formal and informal minutes and distributing them as appropriate, ensuring any actions are undertaken and follow up as required. This will also include transporting and setting up equipment, sourcing and booking venues, organising refreshments and ensuring meetings run smoothly and efficiently.
- To facilitate effective liaison with people at all levels, including senior staff at the Department of Health, Government Departments, MPs, senior staff in partner organisations. Tact and diplomacy will be required in dealing with patients and members of the public who are sometimes irate and emotionally upset.
- To provide comprehensive EA/secretarial service, including accurate note taking, copy typing and professional presentation of a range of correspondence, reports, etc. for internal and external use, often to tight deadlines. This will include the preparation of reports, using charts produced through Excel where appropriate, and presentations using PowerPoint, as required and on behalf of the Executive Team.
- To deal directly with all correspondence, using your own initiative to ensure that it is responded to in a timely manner, drafting responses where possible. This requires developing a good working knowledge of the work of Central Essex Community Services and the ability, knowledge and confidence to respond to often high level requests for information or advice on a range of topics and to a variety of senior level contacts and external stakeholders.
- Ongoing assistance to review the administration and clerical support for the Executive Office to ensure adequate administrative and secretarial cover is provided and resourced in the most effective way.
- Providing supervisory role to staff, carrying out appraisals and identifying training needs. Co-ordination and management of admin provision across the Corporate Office in conjunct