Part Time HR

Our client is looking for a temporary HR / Project Officer

20 hours per week for up to 8 months possibly longer

**Client Details**

A leading organisation

**Description**

Provide specialist HR support for the organisational restructure project and associated review of pay and grading as required, including but not limited to:

- Liaise with external consultants and the Leadership Team to identify the proposed matches and alternative options for current employees within the new structure, and prepare information packs for each individual employee detailing this.
- Assist the Leadership Team to manage formal consultation stages as set out in the Organisation Change Policy:

- arrange consultation meetings
- issue information packs required for consultation meetings
- attend consultation meetings as note taker
- provide an overview of outcomes / implications
- manage any follow-up action
- Once the final structure has been determined, help coordinate communication to employees and develop / issue the final matching confirmation packs.
- Support administration of the assessment / recruitment and selection processes for roles in the new structure as required.
- Manage appeals administration:

- address individual queries
- issue necessary documentation
- arrange appeal meetings
- attend appeal meetings as note taker
- manage any follow-up action
- In liaison with Leadership Team/People Team and external advisers, identify changes necessary to existing contracts, draft and issue new contracts of employment to all employees, then manage the return of all signed contracts / any issues arising.
- Respond to queries from employees regarding the restructure or review of pay and grading.
- Collate benchmarking information related to structure and pay.
- Check whether existing People policies need to be updated in light of the changes.
- Deal with any other administrative work arising from the restructure or review of pay and grading, including updating the intranet site and employee handbook as required.
- Liaise with the Leadership and People Teams as required.
- Liaise with specialist consultants advising on structural change and review of pay and grading, providing direct support as required.
- Involvement in related project work, for example reviewing and improving the recruitment and selection process; work around employee learning and qualifications.

Carry out other duties as may reasonably be required, falling within the remit of the role, which may be assigned by the Head of Design and Delivery, People Specialist or the Leadership Team.

**Profile**

**Qualifications and Training**:

- Relevant qualifications (SCQF Level 7 or above)

This requirement may be substituted by demonstrable relevant experience.
- As a minimum, a Level 3 Certificate or Diploma in HR Practice with the CIPD (desirable)
- Associate level membership (or above) of the CIPD (desirable)
- Evidence of relevant professional learning

**_Experience and Knowledge_**
- Relevant experience in HR, i.e. within the context of organisational change (as set out in the Principal Accountabilities)
- Working knowledge of relevant employment legislation and best practice in people management
- Experience of working in a senior administrative role, including drafting documentation such as job outlines, formal notifications, contract etc and taking/summarising notes of meetings
- Experience / knowledge of HR systems
- Experience of building effective relationships with internal and external stakeholders at all levels
- Experience of providing support and / or guidance to others
- Experience of contributing towards projects (desirable)

**Skills and Attributes**:

- Excellent planning and organisational skills - ability to work to tight deadlines within a pressured environment
- Good writing skills - ability to draft clear written communications, including letters, information packs and notes of meetings
- Accuracy and attention to detail
- Ability to work on own initiative and to proactively identify and implement ideas for improvement
- Ability to communicate effectively at all levels
- Strong interpersonal skills (listening; influencing; tact; diplomacy)
- Ability to deal with confidential matters and maintain a high level of confidentiality at all times
- Have a friendly, approachable and caring manner

Good IT skills - able to demonstrate a strong working knowledge of Microsoft Outlook, Word and Excel (essential) and experience of using Microsoft SharePoint (desirable)

**Job Offer**

A competitive rate and great working environment - flexible working