Payroll/accounts Assistant

Payroll/Accounts Assistant

**Base Location**: Estate Office - Dunecht

**Employment**Type: Full-time, Permanent

**Remuneration**: Competitive salary, commensurate with experience

**Reports To**: Financial Manager

**Overview**:
Dunecht Estates is a diverse rural property-based business extending over 50,000 acres in Aberdeenshire and Kincardineshire in the North East of Scotland.

The business interests include let houses, farming (in hand and let farms), forestry, field sports, minerals commercial lets, tourism (Dunnottar Castle and short term holiday lets).

Dunecht Estates are owned by The Hon. Charles Pearson and his son, George Pearson.

The Estates are managed centrally from the Estates Office in Dunecht village and the in-house management team operates from this office. The Estate also employs maintenance staff, housekeeping staff, foresters, gamekeepers, ghillies, farmworkers and tourism staff, bringing the total number of full-time employees to circa 50.

**Role & Essential Requirements**:
The Payrolll/Accounts Assistant will be based in our Estate Office at Dunecht where you form part of an Accounts Team of four, reporting to the Assistant Accountant and Financial Manager.

You will also work closely alongside other departments that are key to our success, including Property and Maintenance, Tourism, Game and Field Sports and Forestry Enterprises.

We are looking for previous experience and demonstrable knowledge of processing payroll and PAYE procedures, accounts payable and receivable data entry and various administration tasks. A strong understanding of accounting software and keen eye for detail is desirable.

You should also possess a good working knowledge of Microsoft Word, Excel and Outlook.

You should be an organized individual and effective communicator.

**Key Responsibilities and Tasks:

- **

**Payroll**: Processing fortnightly and monthly payroll for 3 businesses. Fortnightly -c.40 employees. Monthly c.25 employees. Dealing with new starts and leavers, sickness absence recording & SSP, holiday pay calculations, various statutory provisions for leave/time off, RTI /EPS submissions, Auto-enrolment submissions, calculating P11D benefits & Class 1A annual return, Council Tax deductions (for housed staff), ad hoc personnel enquiries/forms/questionnaires, update employee register (including year end report) and Sickness and/or Personal Accident Insurance claims. In some years dealing with numerous seasonal employees employed for a short period August/September.
- **Wage Costings**: Time sheet analysis and data entry of wage costs/journals in account system.
- **Vehicle Fleet (Cars/Vans/Trucks/Tractors/Quads, etc c. 60)**: managing vehicle registration, licensing and insurance (MID), check insurance renewals, quarterly declarations, maintaining vehicle codelist and flagging MOT due dates and process. Produce end of year report on annual costs and mileage.
- **Sales Ledger**: preparing, coding, checking and processing sales invoices as required (e.g. Self Billing Timber sales (weighbridge tickets/uplift notes checking/recording), Miscellaneous Recharges (e.g. Utility bills), Golf Club supplies & services recharge (Monthly) Let Fishings, catridges supplied, annual tweed stocktake and entry of stock issues.
- **Internal Recharges**: various sales invoicing between the Estates individual businesses. Raise sales, code and process purchases and balance relevant accounts per agreed frequency.
- **Fuel Ordering**: obtaining quotes for fuel/heating oil and ordering same. Checking and approving invoices for orders placed and received. Ensuring all Estate fuel tanks are topped up prior to end of financial year. Periodic checking level of heating oil in the Estate Office and re-ordering as required.

**Required Skills and Experience**:

- Proven experience in a busy finance department or office setting.
- Excellent communication and organizational skills.
- Computer literate with a full working knowledge of Microsoft Office packages.
- Team player that is flexible, motivated and enthusiastic.
- Ability to prioritise a varied workload.
- Numerate with excellent attention to detail.
- Honesty and integrity

**Working Environment**

Whilst the estate spans diverse landscapes and operations, from farmland and forests to residential lets, workshops, and visitor attractions, this role is desk
- based within the open plan Estate Office in Dunecht from which the Accounts Team and other support and professional staff of twelve are based.

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 16/06/2025