Pa / Team Secretary

**Role Overview**

We have a rewarding role covering maternity leave providing P.A. support to a Divisional Director and administrative support to the wider team.

We are looking for a good team player, with strong organisational and communication skills (both verbal and written), the ability to work under pressure and a willingness to learn. Good numeracy skills are key as part of the role involves maintaining and updating billing spreadsheets on Excel.

**Key Responsibilities**
- To provide full administrative support to the Director of Residential Valuation and his team.
- Telephone handling and message taking
- Liaising with clients through telephone and written correspondence
- To organise meetings, client lunches, dinners, events
- Updating and/or producing schedules, spreadsheets, presentations, reports, pitches and
- Correspondence
- Proof reading
- Registering instructions, new clients and raising invoices
- Chasing Debtors
- Expense claims
- To maintain filing and archiving systems
- Assisting with travel arrangements including hotels bookings, flights etc
- Maintain a high level of professionalism when dealing with clients and colleagues
- Exercise confidentiality and discretion at all times

**Key Skills**
- Intermediate knowledge of Microsoft Word/ Excel/ Outlook is essential
- Dependable - can be relied upon to work to deadlines/ cope with routine tasks
- Excellent prioritisation & time management skills
- Strong attention to detail & organisational skills
- Continuous improvement: delivers efficiency in addition to effectiveness
- Good communicator & team player but also able to work on their own and use their own initiative
- Self-starter, who relishes challenges and strives for the best
- Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
- Attention to detail
- Ability to work under pressure

**Team Overview**

This role is predominantly office based to support the team in the office but will offer the option to work from home one day a week. The role will initially be for a fixed period of 12 months.

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area- Professional & Financial Services- Role- Commercial Valuation- Locations- Finsbury Circus House- Contract Type- Fixed term contract, Full time- Remote Status- This role offers some working from home- Salary- Competitive