Estates Officer

**JOB DESCRIPTION: ESTATES OFFICER**

**Job Title**: Estates Officer (London)

**Location**:Academy and cluster

**Reporting to**:Estates Manager

**Contract Basis**:Full time - 37 hours per week

**Salary Scale**: SCP 6 - 18, £27,438 - £32,925

**Overall Responsibilities**:
The Estates Officer role is to ensure that their academies functions safely and effectively on a daily basis. The role is customer focused and is key to ensuring that all estates and facilities services are available and fit for purpose at all times. As a member of the Estates Team, the Estates Officer is expected to set and maintain high professional standards at all times and support the academy leaders and the Estates Manager and the wider Estates Team in delivering both an outstanding service to our customers and the vision of the Trust. Whilst being based in a ‘home’ academy the Estates Officer maybe required to work and support other academies within the cluster and region.

**Responsibilities**

**Estates Operation**
- Manage the building and grounds and undertake repairs and maintenance to fixtures and fittings, including desks, tables and chairs, and decoration within the academy and the estates cluster of Academies
- Carry out in-house statutory testing as required
- Undertake physical work both indoors and outdoors, including: moving and lifting heavy objects, sweeping playgrounds, cleaning, gardening and grounds maintenance, setting up for curricular and non-curricular academy events, community use and other events as required by your customers
- Ensure all tests are logged and recorded using the Trust’s processes
- Ensure litter bins are emptied as required and your academies are litter free
- Act as a key holder for your academies and attend emergency call outs as necessary
- Be responsible for the academies’ security, including the opening and closing of the academies on a daily basis, including evenings, weekends and public holidays
- To report to the Estates Manager concerning all aspects of the lettings arrangements, including planning and maintenance and related issues if they occur.
- Replace lamps as instructed
- Synchronise clocks, time switches etc., as required
- Respond to all requests received from your academies in an appropriate and professional manner, logging and reporting actions and outcomes to the Estates Manager as required
- Ensure deliveries are dealt with safely and efficiently and notes are passed to the appropriate person, as well as ensuring items are moved to the appropriate place in a timely manner
- Follow safe systems of work, and have a working knowledge of relevant risk assessments and method statements
- Under instruction from the Estates Manager guide, monitor, manage or support contractors, carrying out planned maintenance and other works on site
- Take appropriate action and report allsite security issues to the Estates Manager, as soon as becoming aware of such issues
- Ensure CCTV equipment is used in conjunction with Trust policy
- Ensure all safeguarding procedures are adhered to and any issues are reported to the designated person within your academies
- Ensure the intruder alarm system is always activated and the buildings are not left unsecured. Report any issues to the alarm company and the Estates Manager
- Ensure all entry points, including gates, doors,windows and other security measures are working effectively and that any security issues are reported the Estates Manager
- Ensure compliance with Control of Substances Hazardous to Health regulations and if unsure seek advice from the Estates Manager
- Report any health and safety issues to the Estates Manager, as soon as becoming aware of such an issue, having made the issue as safe as possible
- Ensure that you support the implementation of and champion the Trust's Health and Safety policy at all times, completing and adhering to risk assessments, safe working practices and procedures.
- Responsible for the on-site management and coordination of an external contractor such as cleaning, catering and or grounds management
- There will be times when you will be required to work and support an academy within your cluster

**Other**
- Lettings and hiring of facilities; oversee bookings, setting up rooms / equipment / facilities & breaking down as required, supervising lettings sessions, ensuring hirers safety whilst on site and lettings and hirers adhere to Academy lettings procedures
- The Estates Manager is responsible and accountable for safely carrying out day-to-day operational tasks at academy sites. You are responsible for the safety of yourself and others and must not carry out any tasks, for which you do not have suitable experience or qualifications. If in doubt seek advice from the Estates Manager
- To undertake the required swimming pool water quality and chemical testing.
- To report and escalate any test results that are outside of the required and stated parameters and take action as directed to your level