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Site Administrator

2 weeks ago

Penrith, United Kingdom Aureos Full time

Aureos are seeking a Site Administrator to provide support on our project in Cumbria.

This is a part time role with flexible working hours.

The Site Administrator plays a critical role in supporting the operational, logístical, and administrative functions of a large-scale construction site. This position ensures that site activities are well-coordinated, compliant with regulatory standards, and aligned with project timelines and budgets.

**Key Responsibilities**

**Site Administration & Coordination**
- Manage and file all site documentation, including permits, drawings, inspection reports, and daily logs. (In conjunction with the document controller)
- Coordinate with project managers, engineers, subcontractors, and suppliers to ensure smooth site operations.
- Schedule and organize site meetings, prepare agendas, record minutes (as required) and file all documents.

**Compliance & Reporting**
- Work with HSQE team to ensure adherence to health, safety, environmental, and quality standards.
- Assist in preparing compliance documentation for audits and inspections.
- Monitor and report on site progress, issues, and risks to senior management.

**Workforce & Logistics Support**
- Manage site access control, including induction processes and visitor logs.
- Support HR functions such as timesheet collection, leave tracking, and workforce records.
- Coordinate deliveries, equipment rentals, and material inventory tracking.
- Manage office and office supplies
- Manage cleaning and maintenance of office space.

**Financial & Procurement Administration**
- Work with the cost clerk and assist with procurement processes including purchase orders, invoice tracking, and vendor coordination.

**Communication & Stakeholder Engagement**
- Serve as a point of contact for internal and external stakeholders.
- Facilitate communication between site teams and head office departments.
- Support community engagement activities and manage correspondence with local authorities.

**IT & Systems Management**
- Maintain digital filing systems and ensure data integrity across platforms.
- Troubleshoot basic IT issues and liaise with technical support when needed.

**Qualifications & Skills**
- Proven experience in construction site administration or project coordination.
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite.
- Knowledge of construction processes, safety regulations, and document control.

**In return you will receive**
- Generous Salary
- 25 days Holiday plus Bank Holidays
- Pension
- Learning & Development opportunities
- Assistance and Wellbeing support

**Equal opportunities**

Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.

**Job Type**: Part-time

Work Location: In person